Manager - Fleet Operations

Louisville Water Company•Louisville, KY

3h•Hybrid

About The Position

This role provides leadership and direction to Fleet Services staff, both union and non-union. The Manager - Fleet Operations assists in the creation, recruitment, and development of positions and staff within the department. This position administers the Fleet Management Information System and policies and procedures relating to human resources, procurement, and operations. The role directs, manages, and tracks vehicle and equipment acquisition, replacement, service, and disposal, and develops and manages capital budgets for the purchase of vehicles, field equipment, and shop equipment/improvements. Prioritization of replacements is based on life-cycle cost analysis, industry standards, and end-users' input. The Manager creates specifications and bid documents for vehicles, equipment, and services, and monitors vehicle and equipment assignment, usage, and distribution. This role works with the purchasing department and end users to develop vehicle and equipment specifications and bid documents. The Manager manages service contracts related to vehicles and equipment, including fuel, vehicle parts and inventory management, repair services, towing, auctions, GPS, tools, and disposal/recycling of fleet-related assets and materials. The position works with parts supply and management contractors and other vendors to ensure the appropriate parts and materials are available for the day-to-day repair and maintenance of vehicles and equipment. The Manager directs the development and implementation of departmental and individual performance metrics and goals, ensuring alignment with Corporate Goals and Mission. They monitor progress and performance of staff and departments related to department and corporate goals. The role reviews and compares work performance and/or products of subordinates with established standards to determine employee production levels, training needs, and recommendations for production and customer service improvements. The Manager manages support functions and personnel assigned as maintenance truck driver and surface repair leader positions, which include street plate inventory and concrete cement silo operations. The position develops, interprets, implements, and executes policies and procedures related to fleet vehicles and equipment. The Manager monitors and tracks industry standards and regulations to ensure policies and procedures related to vehicles and equipment are up-to-date and in compliance. This role coordinates and interacts with other Metro Agencies and local vendors to identify partnering initiatives, operational synergies, and revenue-generating opportunities in the Fleet area. The Manager works with HR to administer work rules, disciplinary actions, and union grievances in accordance with labor agreements and rules of conduct. They maintain a comprehensive knowledge of the bargaining agreement and all associated policies and procedures between Louisville Water and Local 1683. The position works with Safety and Security to ensure regulations and safety procedures are appropriately communicated to supervisors and employees within the fleet departments and ensures compliance with Occupational Safety and Health Administration guidelines related to fleet activities. The Manager works with HR and Training departments to ensure staff are appropriately trained and prepares employee development plans, and sets up training with vendors and manufacturers for vehicle and equipment repair. Other related duties as required.

Requirements

High school diploma or equivalence
Eight (8) years’ experience in fleet or equipment maintenance including procurement, scheduling, repair, and lifecycle management
Five (5) years of direct fleet supervisory experience
Valid driver's license

Responsibilities

Provide leadership and direction to the Fleet Services staff, both union and non-union.
Assist in the creation, recruitment and development of positions and staff within the department.
Administer the Fleet Management Information System.
Administer policies and procedures relating to human resources, procurement, and operations.
Direct, manage and track vehicle and equipment acquisition, replacement, service, and disposal.
Develop and manage capital budgets for the purchase of vehicles, field equipment, and shop equipment/improvements.
Prioritize replacement based on life-cycle cost analysis, industry standards, and end users’ input.
Create specifications and bid documents for vehicles, equipment, and services.
Monitor vehicle and equipment assignment, usage, and distribution.
Work with the purchasing department and end users to develop vehicle and equipment specifications and bid documents.
Manage service contracts related to vehicles and equipment, including, but not limited to, fuel, vehicle parts and inventory management, repair services, towing, auctions, GPS, tools and disposal/recycling of fleet related assets and materials.
Work with parts supply and management contractors and other vendors to ensure the appropriate parts and materials are available for the day-to-day repair and maintenance of vehicles and equipment.
Direct the development and implementation of departmental and individual performance metrics and goals and ensure alignment with Corporate Goals and Mission.
Monitor progress and performance of staff and departments related to department and corporate goals.
Review and compare work performance and/or products of subordinates with established standards to determine employee production levels, training needs and recommendations for production and customer service improvements.
Manage support functions and personnel assigned as maintenance truck driver and surface repair leader positions, which include street plate inventory and concrete cement silo operations.
Develop, interpret, implement, and execute policies and procedures related to fleet vehicles and equipment.
Monitor and track industry standards and regulations to ensure policies and procedures related to vehicles and equipment are up-to-date and in compliance.
Coordinate and interact with other Metro Agencies and local vendors to identify partnering initiatives, operational synergies and revenue generating opportunities in the Fleet area.
Work with HR to administer work rules, disciplinary actions, and union grievances in accordance with labor agreements and rules of conduct.
Maintain a comprehensive knowledge of bargaining agreement and all associated policies and procedures between Louisville Water and Local 1683.
Work with Safety and Security to ensure regulations and safety procedures are appropriately communicated to supervisors and employees within the fleet departments.
Ensure compliance with Occupational Safety and Health Administration guidelines related to fleet activities.
Work with HR and Training departments to ensure staff are appropriately trained and prepare employee development plans.
Set up training with vendors and manufacturers for vehicle and equipment repair.
Perform other related duties as required.