Fleet Operations Coordinator

State of Oregon•Salem, OR

4d•$4,519 - $6,904•Hybrid

About The Position

Join our team as the fleet operations coordinator! In this role, you will provide analytical, operational, and procurement support for statewide fleet planning, acquisition, coordination, data analysis, and fleet lifecycle management activities. Apply today and help ensure our team and equipment are ready when Oregonian’s need us most! We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions. Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

Requirements

Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification; OR A bachelor's degree in business or public administration, behavioral or social sciences, finance, political science or any degree demonstrating the capacity for the knowledge and skills.

Nice To Haves

Strong ability to evaluate data, identify trends, and develop practical recommendations.
Proven ability to clearly communicate with a wide range of industry partners, including technical staff, management, and external partners.
Experience maintaining high standards of accuracy in data management, procurement processes, and reporting.
Experience continuously looking for opportunities to improve systems, workflows, and overall program efficiency.
Experience working in a fast-paced, evolving environment with shifting priorities and limited resources, while taking initiative to move work forward.

Responsibilities

Coordinate and support the biennial fleet acquisition planning process, ensuring alignment with operational needs and funding constraints.
Review fleet lifecycle, utilization, and cost data to develop replacement recommendations and optimize total cost of ownership.
Work directly with field crews and program staff to identify equipment needs, specifications, and operational requirements.
Initiate and manage procurement actions, ensuring compliance with statewide price agreements and agency procedures.
Communicate with vendors to track orders, resolve issues, and ensure timely delivery of fleet equipment.
Ensure accurate and complete data in the fleet management and financial management software, including equipment records, specifications, and financial tracking.
Create and manage electronic specification files and ensure proper documentation is linked and accessible for fleet assets.
Compile and interpret fleet data to produce reports that support leadership decision-making, performance tracking, and program planning.
Conduct electric vehicle feasibility reviews and maintain required statewide reporting related to fleet acquisitions and policy compliance.
Identify system or data issues, troubleshoot discrepancies, and develop procedures to improve consistency, accuracy, and efficiency across fleet operations.