Fleet Operations Manager (6601)

SubCom•Baltimore, MD

13d•Onsite

About The Position

SubCom's Fleet Operations Manager is responsible for managing the movement of vessels in accordance with organizational policy and procedure to comply with relevant local, country and international laws and processes. Fleet Operations Managers coordinate cross-functional teams and serve as liaison between project coordinators and line management. They review the status of projects and budgets, manage schedules and prepare status reports. Fleet Operations Managers assess project challenges and develop solutions to meet productivity, quality, and client-satisfaction goals and objectives.

Requirements

Initiative and self-motivated; results focused
Strong analytical and problem-solving skills
Excellent communication skills both verbal and written
Strong customer focus
Excels at operating in a fast pace, community/team-oriented environment
Proficiency in Microsoft Office applications
Demonstrated experience in developing, coordinating and implementing plans, policies and procedures in support of organizational strategic objectives.
Demonstrated experience developing and managing operational budgets and sound understanding of financial management principles.
Bachelor’s Degree in Business, engineering or related field
2+ years’ experience sailing as an officer or working in port or vessel management operations.

Nice To Haves

Experience onboard cable vessels as a deck or engine officer is preferred

Responsibilities

Manage the movement of vessels in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local, country and international laws and processes.
Research, nominate, and monitor local suppliers/agents for vessel business on behalf of the company in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local, country and international laws and processes.
Manage day to day processing of accounts receivable and payable, using Oracle, Vision360 and ShipNet, producing reports as requested, and organization of fiscal documents as it relates to vessel/ agent disbursement accounts, processing agent bills for payment, and agent reconciliations.
Invoicing to funding sources, including calculation of completed units of service, and ensuring accuracy of invoices, especially as it relates to vessel agencies including credits and agency fees for payment.
Improve the operational systems, processes and policies in support of SubCom’ s mission - specifically, support better management reporting, information flow and management, business process and organizational planning.
Play a significant role in long-term planning, including initiatives geared towards operational excellence.
Liaise with the vessel Master as the First Point of Contact for daily operations
Produce and maintain Operational Directives
Review and authorize ShipNet Purchasing Requests in accordance with the TCSC Purchasing Manual
Update vessel schedules and schedule forecasts in the Ship Tracking Report
Collaborate with the vessel Master to produce, monitor and maintain vessel budgets
Collaborate with the vessel Master to produce the monthly, quarterly and annual vessel budget review
Collaborate with the fleet and management to research and implement Standardization Initiatives
Communicate with Port Agents, make nominations and review Agent Disbursement Accounts
Collaborate with the Master to ensure vessel project readiness (i.e. appropriate stock of cable gear etc. is on board)
Collaborate with the Master, Port Engineering, Submersibles, Compliance and other IP Department Heads to optimize port activities and inspections
Liaise with Permitting Managers to provide details as required in support of project and vessel permitting
Collaborate with the Purchasing and Logistics Department to assist in determining deliveries for their respective vessels for each port call
Collaborate with the Marine Personnel department to assure the vessels are appropriately manned to meet the Minimum Safe Manning and project requirements