Fleet Manager

PlusAI•Fremont, CA

28d•$100,000 - $140,000

About The Position

PlusAI is seeking a Fleet Manager to own maintenance, compliance, and lifecycle management for a mixed fleet of autonomous Class 8 semi-trucks, passenger cars, and trailers. The Fleet Manager will build and operate a preventative maintenance program to maximize uptime and ensure the fleet is audit-ready under DOT, FMCSA, and California regulations. The role manages assets from acquisition and leasing through registration, insurance, and disposal, while adapting traditional fleet practices to autonomous trucking requirements. It works closely with AV hardware and software teams, vehicle operations, external repair shops, and mobile mechanics, with an emphasis on attention to detail, vendor and cross-functional leadership, safety, and compliance.

Requirements

Deep working knowledge of DOT, FMCSA, CARB, and California BIT regulations.
Experience filing IFTA and state use taxes and managing MCS-150 filings.
Exceptional attention to detail and a track record of maintaining documentation for regulatory audits.
Strong collaboration and communication skills, including the ability to lead cross-functional maintenance committees.
Ability to negotiate effectively with external vendors and mobile mechanics.

Nice To Haves

5+ years of experience managing a mixed fleet, including Class 8 semi-trucks and passenger vehicles.
Experience in an autonomous vehicle, robotics, or technology-focused logistics environment.
Experience with fleet management software such as CPSuite, Motive, or equivalent enterprise platforms, as well as toll management systems and telematics.
Working proficiency with Jira and Confluence.
Ability to adapt traditional fleet practices to complex autonomous hardware and software constraints.

Responsibilities

Develop, implement, and optimize preventative maintenance for 5–10 vehicle types, including autonomous semi-trucks, passenger cars, and trailers.
Identify bottlenecks and implement strategies to reduce vehicle downtime and maximize operational readiness.
Lead the Fleet Maintenance Committee and collaborate with AV hardware and software teams to address technical or mechanical issues.
Coordinate maintenance with external repair shops and mobile mechanics, and maintain an inventory of vehicle supplies, spare parts, and equipment.
Maintain audit-ready maintenance records in accordance with DOT regulations and keep asset compliance records current in the CPSuite portal.
Schedule and document California 90-day BIT and annual DOT inspections; register the fleet for CARB programs and ensure timely emissions testing and ongoing compliance.
Track FMCSA SAFER scoring, analyze trends, and flag and remediate safety or compliance issues.
Manage the Motive ELD system and update the company’s MCS-150 report annually.
Manage vehicle asset acquisition, sale, or scrapping; trailer and forklift lease documentation; and renewals of registrations, insurance policies, and IFTA credentials.
Prepare and file quarterly IFTA and state weight-distance/use taxes.
Track fleet fuel usage, including distribution, security, and auditing of company fuel cards.
Manage weigh station bypass programs such as PrePass, FasTrak, and other fleet toll registrations.