Fleet Manager

ICEE•La Vergne, TN

11d•$75,000

About The Position

The Fleet Manager oversees the management and operation of the company fleet, including vehicles, drivers, maintenance, regulatory compliance, and performance. Reporting to the Fleet and Safety Manager, this position supports fleet operations and serves as a liaison between internal teams and external vendors. The role develops and implements fleet strategies, policies, and safety programs, maintains accurate records, prepares performance reports, and uses data and financial analysis to improve efficiency and control costs. The Fleet Manager administers vehicle and driver documentation, inspections, repairs, registrations, insurance, fuel cards, rentals, vehicle transfers, and fleet-related systems. The position coordinates with departments such as supply chain, safety, operations, projects, and finance, and works with external parties including insurers, regulators, manufacturers, and service providers. Other duties include preparing educational materials, recommending policy improvements, conducting risk assessments, participating in incident reviews, and performing other assigned duties.

Requirements

Two or more years of experience as a Fleet Manager or in a similar role.
Strong knowledge of fleet management practices, including vehicle maintenance, logistics, regulatory compliance, and cost optimization.
Effective decision-making, problem-solving, and communication skills.
Ability to analyze fleet data, identify trends, and make data-driven decisions to improve efficiency, reduce costs, and enhance fleet performance.
Knowledge of regulations and compliance.
Commitment to safety and ability to develop and implement safety programs, policies, and procedures.
Proficiency in financial management, budgeting, and cost control.
Experience building and maintaining relationships with suppliers, manufacturers, and service providers.
Ability to collaborate with cross-functional teams and communicate effectively with external stakeholders.
Familiarity with fleet management software, telematics, and other technology used to track and manage fleet performance.
Ability to use technology for data analysis, reporting, and process optimization.
Excellent proficiency in Microsoft Office; Excel experience is required.
Strong organizational skills and ability to manage multiple tasks, deadlines, and priorities.
Flexibility to adapt to changing circumstances and resolve operational challenges.
Commitment to ethical behavior, professionalism, and compliance with company policies and regulations.

Nice To Haves

Bachelor's degree preferred.
Understanding of DOT compliance requirements is highly desirable.
Power BI experience is a plus.

Responsibilities

Oversee fleet operations, including vehicles, drivers, and maintenance.
Develop and implement fleet strategies and policies to improve utilization and minimize costs.
Ensure compliance with local, state, and federal vehicle safety and licensing regulations, including applicable FMCSR requirements.
Plan, review, and approve vehicle maintenance, repairs, inspections, and preventive maintenance.
Monitor fleet performance, fuel consumption, vehicle utilization, maintenance expenses, downtime, and fleet spend.
Collaborate with supply chain, safety, operations, projects, finance, and vendors to support fleet operations and business objectives.
Maintain vehicle maintenance logs, driver records, compliance documentation, and other accurate fleet records.
Prepare fleet performance, cost, and operational efficiency reports and presentations for management.
Identify and implement cost-saving measures and improvements to fleet processes.
Manage external stakeholder relationships, including insurance providers, regulatory agencies, vehicle manufacturers, and service providers.
Process and maintain vehicle reports, registrations, insurance cards, and related documents.
Manage vehicle inspections, maintenance records, performance monitoring, and record keeping.
Verify that team members using company vehicles follow rules, regulations, and policies.
Manage vehicle change requests, transfers, registration renewals, fuel cards, license plates, and insurance ID cards.
Monitor fuel fraud alerts and conduct investigations as needed.
Coordinate vehicle transportation across Service Centers, vehicle sales and pickups, terminations, and remarketing.
Add and remove company drivers from relevant systems as needed.
Review and approve parts and labor for vehicle repair requests.
Monitor accident claims and provide guidance to leadership; participate in accident and incident review boards.
Manage and track rental vehicles and maintain live vehicle-related reports, including new vehicle status, rentals, fleet spend, downtime, and utilization.
Act as a liaison between the insurance company and fleet company.
Print vehicle barcode labels for new vehicles and when plates or Service Centers change.
Prepare and distribute educational materials.
Review policies and procedures and recommend changes and improvements.
Conduct risk assessments, enforce preventive measures, identify process bottlenecks, and offer timely solutions.
Perform other duties as assigned by the Supervisor.