Fleet Manager

Wolfers Home Services•Wilsonville, OR

32d•$70,000 - $85,000•Onsite

About The Position

Wolfer’s Home Services, a company serving Oregon since 1915, is seeking an experienced, organized, and proactive Fleet Manager. This role is crucial for maintaining fleet readiness, safety, compliance, and telematics, while also assisting with facilities upkeep. The position supports a high volume of vehicles and drivers in a fast-paced field-service environment, where vehicle downtime directly impacts technicians and customers. The ideal candidate will be detail-oriented, accountable, responsive, and capable of anticipating needs, coordinating repairs, and ensuring vehicles are ready for both current and new employees.

Requirements

Experience in fleet management.
Organized and proactive.
Detail-oriented.
Accountable.
Responsive.
Ability to anticipate needs.
Ability to coordinate repairs.
Familiarity with fleet management and telematics systems.
Experience in developing and maintaining preventive maintenance programs.
Experience managing vendor relationships (dealerships, repair facilities, towing companies, fuel providers, rental companies).
Experience monitoring fleet KPIs.
Experience with vehicle purchasing, onboarding, and disposal.
Knowledge of vehicle documentation (registrations, insurance, maintenance records).
Experience with fleet safety and compliance (DOT, OSHA, etc.).
Ability to hold employees accountable for vehicle condition and safe driving practices.
Experience in conducting safety audits and leading safety meetings.
Ability to respond to urgent vehicle issues and after-hours emergencies by phone.
Availability by phone for urgent vehicle or fleet situations after hours.

Nice To Haves

Experience in a fast-paced field-service environment.
Experience with facilities upkeep and maintenance coordination.

Responsibilities

Ensure vehicles are available, properly equipped, registered, insured, maintained, and ready for new and existing field employees.
Manage the daily operations of a high-volume fleet of company vehicles, including service vans, trucks, and other company-owned vehicles.
Develop and maintain a comprehensive preventive maintenance program based on mileage, vehicle usage, manufacturer recommendations, and operational needs.
Coordinate vehicle repairs and maintenance while minimizing technician downtime and disruption to customer service.
Track vehicle availability, downtime, maintenance history, repair frequency, mileage, and overall fleet utilization.
Manage relationships with dealerships, repair facilities, maintenance providers, towing companies, fuel providers, rental companies, and other fleet vendors.
Review vendor pricing and repair recommendations to identify cost-saving opportunities without compromising vehicle reliability or safety.
Monitor fuel usage, excessive idling, mileage, vehicle utilization, and other fleet expenses.
Manage fleet management and telematics systems, including installation, activation, maintenance, and ongoing performance.
Work with vendors and internal teams to ensure successful deployment of fleet systems, providing hands-on installation or troubleshooting support as appropriate.
Use telematics systems to monitor vehicle location, driver behavior, mileage, maintenance needs, and fleet performance.
Establish and monitor fleet KPIs including cost per vehicle, cost per mile, downtime, preventive maintenance compliance, fuel consumption, accident frequency, repair costs, and vehicle utilization.
Develop vehicle replacement recommendations based on age, mileage, maintenance history, reliability, operational requirements, and total cost of ownership.
Coordinate vehicle purchasing, onboarding, upfitting, branding, assignment, reassignment, and retirement/disposal.
Maintain accurate vehicle documentation, including registrations, insurance records, maintenance records, inspections, assignments, and related fleet documentation.
Work closely with Operations and leadership to forecast vehicle needs based on hiring and company growth.
Manage vehicle assignments during onboarding and ensure new field employees have properly prepared vehicles when they enter the field.
Conduct regular fleet inspections to ensure vehicles meet company cleanliness, organization, equipment, and safety standards.
Hold employees accountable for vehicle condition, safe driving practices, required inspections, and company fleet policies.
Review accidents, incidents, driver safety trends, and vehicle damage and recommend corrective action when necessary.
Partner with HR and leadership to develop and deliver safety training and reinforce company safety expectations.
Conduct safety audits and lead safety meetings and initiatives to strengthen safe driving practices and workplace safety.
Maintain accurate records related to incidents, accidents, inspections, and corrective actions.
Identify trends within accident reports, driver behavior, vehicle damage, and safety metrics to reduce future risk.
Support compliance with applicable DOT, OSHA, state, local, insurance, and company safety requirements, as applicable to the fleet.
Respond to urgent vehicle issues and after-hours fleet emergencies by phone when necessary.
Assist management as needed with the maintenance and upkeep of company facilities, including coordinating repairs, service providers, and routine upkeep.
Perform other duties as assigned.