Fleet Manager

PlusAI•Fremont, CA

16d

About The Position

PlusAI is hiring a Fleet Manager to own the maintenance, compliance, and lifecycle of its mixed fleet, which includes autonomous Class 8 semi-trucks, passenger cars, and trailers. The Fleet Manager will build and operate a preventative maintenance program, maximize vehicle uptime, maintain audit-ready records, and manage assets from acquisition and leasing through registration, insurance, and disposal. The role works closely with AV hardware and software teams, vehicle operations, external repair shops, and mobile mechanics to adapt fleet practices to autonomous trucking.

Requirements

Deep working knowledge of DOT, FMCSA, CARB, and California BIT regulations.
Proven experience filing IFTA and state use taxes and managing MCS-150 filings.
Exceptional attention to detail and a proven track record maintaining documentation for regulatory audits.
Strong collaboration and communication skills, including the ability to lead cross-functional maintenance committees.
Ability to negotiate effectively with external vendors and mobile mechanics.

Nice To Haves

At least 5 years of experience managing a mixed fleet, specifically including Class 8 semi-trucks and passenger vehicles.
Experience in an autonomous vehicle, robotics, or technology-focused logistics environment.
Direct experience with fleet management software such as CPSuite, Motive, or equivalent enterprise platforms, toll management systems, and telematics.
Working proficiency with Jira and Confluence.
Ability to adapt traditional fleet practices to complex autonomous hardware and software constraints.

Responsibilities

Develop, implement, and optimize preventative maintenance programs for 5–10 distinct vehicle types, including autonomous semi-trucks, passenger cars, and trailers.
Identify maintenance bottlenecks and implement strategies to minimize downtime and maximize operational readiness.
Lead the internal Fleet Maintenance Committee and collaborate with AV hardware and software teams to address technical and mechanical issues.
Coordinate with external repair shops and mobile mechanics to assess and resolve maintenance issues.
Maintain an accurate inventory of vehicle supplies, spare parts, and equipment.
Maintain audit-ready maintenance records in accordance with DOT regulations and keep asset compliance records current in the CPSuite portal.
Track and schedule California 90-day BIT and annual DOT inspections, and manage related documentation.
Ensure fleet registration for CARB programs, timely emissions testing, and ongoing compliance.
Track FMCSA SAFER scoring, analyze trends, and flag and remediate safety or compliance issues.
Manage the Motive ELD system and update the company's MCS-150 report annually.
Manage the asset lifecycle, including purchasing, selling, or scrapping fleet vehicles.
Manage trailer and forklift lease documentation and renew vehicle registrations, fleet insurance policies, and IFTA credentials on time.
Prepare and file quarterly IFTA and state weight-distance/use taxes.
Track fleet-wide fuel usage and manage distribution, security, and auditing of company fuel cards.
Manage weigh station bypass programs such as PrePass, FasTrak, and other fleet toll registrations.