Fleet Coordinator | Starting at $24.49 / hour

Easterseals Midwest•Saint Louis, MO

10d

About The Position

The Fleet Coordinator coordinates fleet operations to ensure vehicle readiness, regulatory compliance, and safe operations. The role maintains the organization’s vehicle inventory; coordinates vehicle assignments, movements, maintenance, repairs, and specialized services; manages fleet documentation and records; processes expenses and reporting; and monitors fleet safety. The coordinator works with staff, vendors, internal departments, and leadership, and may travel to other locations and offices, including overnight as needed.

Requirements

High school diploma or equivalent.
At least one year of experience in fleet, logistics, or transportation roles.
Strong knowledge of vehicle systems, fuel efficiency, and safety regulations.
Strong organizational skills and attention to detail for fleet coordination, tracking, reporting, and billing activities.
Excellent communication and customer service skills, including the ability to communicate clearly with vendors and program management.
Knowledge of Microsoft Office Suite and systems used to provide management and oversight of fleet vehicles.
Current driver's license and proof of insurance.
Complete and maintain all required trainings and certifications.
Maintain confidential information in accordance with HIPAA regulations.
Ability to travel to other locations and offices; overnight travel may be required.

Responsibilities

Maintain and monitor vehicle inventory and coordinate vehicle assignments, availability, and movements.
Assist with vehicle acquisitions, transfers, disposals, and loaner vehicle arrangements.
Schedule vehicle maintenance, inspections, repairs, towing, roadside assistance, and specialized vehicle services.
Monitor repair status, maintain records, provide GPS device support, and coordinate with vendors and internal departments to keep vehicles operational.
Maintain vehicle registrations, permits, inspections, insurance records, and other required documentation.
Process renewals for owned and MODOT vehicles, prepare documentation for audits and reporting, complete MODOT reporting, and maintain fleet logs and records in accordance with policies and regulations.
Process fleet-related invoices, purchase orders, and expense reports.
Monitor fuel reimbursement submissions, manage fleet PIN requests and removals, monitor vehicle allocations, provide fleet activity updates to Accounting, and support cost analysis and budget oversight.
Promote fleet safety, maintain the fleet handbook, track vehicle inspections and recalls, report GPS data trends and violations, and conduct vehicle safety inspections.
Review fleet data for operational improvements and assist with policy compliance and driver safety training tracking.
Coordinate vehicle accident reporting and repairs.