Fleet Coordinator | Starting at $24.49 / hour

Easterseals Midwest • Maryland Heights, MO

22h

About The Position

The Fleet Coordinator coordinates fleet operations to ensure vehicle readiness, regulatory compliance, and safe operations. The role maintains vehicle inventory and records; coordinates vehicle assignments, maintenance, repairs, inspections, and vendor services; manages fleet-related documentation and reporting; processes invoices and expenses; and monitors fleet safety. The position works with staff, vendors, internal departments, and leadership, and may travel to other locations and offices, including overnight as needed.

Requirements

• High school diploma or equivalent.
• At least one year of experience in fleet, logistics, or transportation roles.
• Strong knowledge of vehicle systems, fuel efficiency, and safety regulations.
• Strong organizational skills and attention to detail for fleet coordination, tracking, reporting, and billing activities.
• Excellent communication and customer service skills, including the ability to communicate clearly with vendors and program management.
• Knowledge of Microsoft Office Suite and systems used to provide management and oversight of fleet vehicles.
• Current driver's license and proof of insurance.
• Must complete and maintain all required trainings and certifications.
• Must maintain confidential information in accordance with HIPAA regulations.

Responsibilities

• Maintain and monitor vehicle inventory; coordinate vehicle assignments, availability, and movements; and assist with vehicle acquisitions, transfers, disposals, and loaner vehicle arrangements.
• Schedule vehicle maintenance, inspections, repairs, towing, roadside assistance, and specialized vehicle services; monitor repair status; maintain records; provide GPS device support; and coordinate with vendors and internal departments to keep vehicles operational.
• Maintain vehicle registrations, permits, inspections, insurance records, and other required documentation; process renewals for owned/MODOT vehicles; prepare audit and reporting documentation; complete MODOT reporting; and maintain fleet logs and records in accordance with policies and regulations.
• Process fleet-related invoices, purchase orders, and expense reports; monitor fuel reimbursement submissions; manage fleet PIN requests and removals; monitor vehicle allocations; provide fleet activity updates to Accounting; and provide information for cost analysis and budget oversight.
• Promote fleet safety; maintain the fleet handbook; monitor and track vehicle inspections and recalls; report GPS data trends and violations; conduct vehicle safety inspections; review fleet data for operational improvements; and assist with policy compliance and driver safety training tracking.
• Coordinate vehicle accident reporting and repairs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED