Fleet Asset Coordinator

Temple Texas•Temple, TX

About The Position

Under the general direction of the Fleet Asset Management Division Director, the Fleet Asset Coordinator provides administrative support for the acquisition, maintenance, repair, and disposition of fleet assets and ensures compliance with fleet and fuel site requirements. The role supports procurement, vendor management, fleet records, software data accuracy, financial tracking, and general administrative activities for the Fleet Asset Management Division.

Requirements

Education and experience equivalent to an Associate's degree in Finance, Business Management, or Supply Chain Management.
Two years of experience in fleet procurement, asset management, or fleet operations.
Obtain a Texas Railroad Commission CNG certification (Category 4–5 Manager License) within six months.
Valid driver's license.

Nice To Haves

AFVi CNG Fuel System Inspector Certification.
Fleet purchasing experience, including Fire, Police, trucks through Class 8, and agricultural and/or construction equipment.
NAFA Asset Management Certificate.
NAFA Vehicle Fuel Management Certificate.
NAFA CAFM or APWA CPFP Certification.
Experience with fleet asset management software.

Responsibilities

Gather, analyze, and provide reports based on FMIS database data, including reports requested by fleet staff and user departments and required state and federal reporting.
Work with internal departments to define procurement requirements, specifications, and delivery timelines.
Analyze pricing trends, spending patterns, and supply-chain risks to support purchasing decisions.
Ensure procurement activities comply with internal policies, budget guidelines, and applicable requirements.
Assist the Purchasing Department with negotiating pricing, terms, and service agreements.
Assist the Information Technology department with ordering IT-related equipment.
Support internal audits, budget reviews, and cost-control initiatives.
Maintain accurate digital and physical procurement records, including quotes, approvals, contracts, and invoices.
Update fleet software with manufacturer specifications and maintenance data for vehicle and equipment inventory.
Monitor contract expirations and alert management about renewal needs or re-bidding opportunities.
Maintain and update approved vendor lists, pricing files, and contract databases.
Assist the Purchasing Department in evaluating supplier performance and supporting vendor onboarding and qualification.
Maintain records of fleet purchasing activity, warranties, registrations, and compliance documentation.
Track and reconcile fleet-related spending within the software system.
Provide administrative support to the Fleet Asset Management Division Director for fleet acquisition, surplus disposition, appraisal, lien release activities, and request for proposal preparation.
Compose correspondence and complete required documents and reports related to the acquisition, compliance, and disposition of fleet assets.
Provide general office administrative support, including maintaining the accuracy of the FMIS database.
Coordinate subscription renewals and office supply needs.
Perform other duties as assigned.