Fleet Asset Coordinator - Construction

Black & Veatch Family of Companies • Olathe, KS

1d

About The Position

The Fleet Asset Coordinator provides administrative and operational support for equipment asset management activities within Fleet Operations. The role maintains accurate asset records, supports procurement and equipment onboarding, coordinates equipment movements, and assists with compliance, branding, reporting, and related administrative requirements. The coordinator works with Fleet Operations, Procurement, Finance, and Project Teams to keep equipment information accurate and ensure assets are available for business needs. This is an entry-level to intermediate development role.

The position supports asset tracking and audits, purchase requisitions and order tracking, equipment deployment and returns, registration and compliance documentation, fleet reporting, invoice reconciliation, cost allocation, and process improvement. It is an individual-contributor role in a typical office environment.

Requirements

• Minimum of three years of DOT and/or fleet administration experience.
• Three years of experience in fleet operations, equipment administration, procurement, logistics, inventory management, or related fields is listed among the preferred qualifications.
• Skills in asset record management, attention to detail and data accuracy, Microsoft Office and ERP systems, procurement administration, customer service and stakeholder support, organization and time management, communication and teamwork, and basic financial and reporting knowledge.

Nice To Haves

• Associate degree or equivalent experience.
• Experience with ERP, fleet management, or asset management systems.
• Experience in fleet operations, equipment administration, procurement, logistics, inventory management, or related fields.

Responsibilities

• Maintain equipment records in asset management and ERP systems, updating asset locations, status, ownership, assignments, tags, codes, and documentation.
• Support inventory counts and asset audits, verify data accuracy, and escalate discrepancies.
• Assist with purchase requisitions, order tracking, delivery coordination, receipt documentation, vendor communications, and rental or purchase transactions.
• Coordinate equipment transfers between projects, facilities, and business units; assist with asset availability, assignment scheduling, onboarding, demobilization, and returns.
• Coordinate equipment branding requests and documentation, and maintain registration, certification, compliance, inspection, and maintenance records.
• Prepare routine fleet and asset reports and assist with equipment utilization reporting.
• Support invoice reconciliation, documentation gathering, cost tracking, budgeting and forecasting information, and project cost allocation documentation.
• Maintain fleet procedures, forms, and standard documentation; support system updates and data cleanup.
• Identify data quality issues and recommend improvements.
• Assist Fleet Asset Specialists with special projects and process improvement initiatives.

Benefits

• Medical, dental, and vision insurance.
• Disability insurance.
• Wellness program.
• Flexible work schedules.
• Paid vacation and holiday time, sick time, and dependent sick time.
• Company-matched 401(k) plan.
• Adoption reimbursement.
• Tuition reimbursement.
• Vendor discounts.
• Employment referral program.
• AD&D insurance.
• Pre-tax accounts.
• Voluntary legal plan.
• B&V Credit Union.
• Potential eligibility for a performance-based bonus program.
• Stock ownership through the 100% employee-owned ESOP.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed