Fleet Asset Coordinator

SMUD•Rancho Cordova, CA

1d•$100,422 - $132,995•Onsite

About The Position

The Fleet Asset Coordinator performs fleet management functions for planning, budgeting, scheduling, acquiring, and replacing vehicles and equipment in SMUD’s transportation fleet. The role develops technical specifications and standardization efforts for fleet vehicles and equipment, and ensures fleet assets and operations comply with applicable federal, state, and local construction, safety, and air-quality regulations and standards. The position serves as a technical or functional expert or consultant, resolving complex problems and overseeing complex projects. It may also provide lead support in coordinating and monitoring work and developing lower-level personnel. The role uses SAP to manage fleet operations, including vehicle master data, maintenance plans, and strategies, and supports compliance with the Advanced Clean Fleets Regulation. This is an on-site position requiring daily in-person work at one of SMUD’s campuses. The posting is for one regular full-time position and may establish an eligibility list for future regular full-time or limited-term vacancies.

Requirements

High school diploma or equivalent.
At least five years of progressive experience in fleet operations and maintenance, SAP, materials management, budget preparation and monitoring, asset recovery, transportation regulations, vehicle inspections, and regulatory requirements.
Valid California Driver’s License and a satisfactory driving record, defined as no more than two moving violations in the last two years.
Ability to perform the essential job functions with or without reasonable accommodation.
Knowledge of safety policies and practices; project and contract management; cost control and budget administration; management reporting; external-partner communication and relationship management; alternative-fuel regulations; performance evaluation and recording; vehicle and equipment design and operation; mobile emission-reduction technologies; business-case development; and applicable office equipment and software.
Ability to manage, plan, coordinate, and interpret diverse functions; influence and motivate others; oversee and review others’ work; apply policies and regulations; report to executive management; resolve complex project issues; maintain budgets and schedules; negotiate with internal and external management; develop business cases; use relevant computer systems and software; communicate effectively; and build effective working relationships.

Nice To Haves

Experience with SAP.
Experience with vendor management.
Experience with state and federal regulatory compliance.
Knowledge of policies, procedures, applicable MOUs, and other special agreements related to transportation operations.
Knowledge of policies related to air-quality standards.

Responsibilities

Manage fleet development, acquisition, and replacement, identifying asset needs with SMUD managers and supervisors and determining whether vehicles or equipment should be purchased, rented, or otherwise obtained.
Develop detailed acquisition specifications, coordinate RFP and purchasing processes, schedule asset deliveries, and determine replacement timing based on maintenance and usage records.
Develop transportation project and program management plans, defining scope, responsibilities, schedules, budgets, and resources.
Develop and monitor the annual fleet capital budget; prepare monthly, quarterly, and annual reports; and assist with budget variance evaluations.
Direct, coordinate, and monitor staff and manufacturing teams to ensure projects meet schedules, budgets, quality, completeness, and cost expectations.
Coordinate with SMAQMD, CARB, and other regulatory and environmental agencies to assess mandated policies and programs and recommend fleet-operation responses.
Research, monitor, recommend, and incorporate new vehicle technologies and fuels to support emissions goals, regulatory requirements, and environmental policies.
Prepare, solicit, evaluate, and award technical bids; create purchase orders and blanket purchase agreements for fleet purchases, rentals, leases, and operational supplies.
Direct the preparation of master blanket agreements and materials budgets, schedule and monitor inventory and stocking levels, and report on vendor performance.
Manage DMV compliance and the disposal or sale of retired SMUD vehicles, fleet equipment, and miscellaneous materials.
Monitor and track fleet utilization.
Coordinate support for SMUD’s Supplier Education and Economic Development (SEED) program and Sustainable Operations Plan.
Administer the Vehicle Manufacturer Warranty Recovery Program.
Manage fleet regulatory requirements for vehicle replacements and capital support, and serve as a subject matter expert in the Advanced Clean Fleets Regulation, including compliance pathways, exceptions, and fleet records in the trucker’s database.
Assist with other fleet projects and requirements.
Perform other related duties as needed, including work outside typical business hours when necessary.