Fleet Administrator (Bird Electric)

Black & Veatch Family of Companies•Hickory, NC

About The Position

The Fleet Administrator coordinates aspects of Fleet Administration and/or DOT operations. The role may assist with maintaining DOT logs and educating drivers on safety, federal, and administrative regulations. It performs varied administrative duties and tasks according to established DOT and/or fleet processes, applying occasional independent judgment. The position generally supports a smaller workgroup, such as a section, unit, or functional area, under general supervision. It requires basic knowledge of the workgroup’s policies and procedures and involves exchanging information with clients, suppliers, and employees outside the immediate work area. Fleet duties include supporting vehicle acquisition and sale, lifecycle analysis, remarketing, order management, researching vehicle specifications, coordinating suppliers, facilitating the fleet management program, monitoring maintenance, reviewing repair orders, using fleet management reports, coordinating rentals, and managing vehicle telematics. DOT duties include running motor vehicle records checks, administering road tests, generating reports, securing temporary oversize-load permits, maintaining Driver Qualification files, advising and educating drivers about load circumstances and daily logs, improving recordkeeping procedures, and performing other administrative duties as needed. The position requires at least three years of DOT and/or fleet administration experience. A relevant bachelor’s degree is preferred, though relevant experience may substitute. The work environment is a typical office environment.

Requirements

At least three years of DOT and/or fleet administration experience.
Complete applicable pre-employment onboarding requirements if selected, which may include background checks, a drug screen, and a motor vehicle records search.
Preferred skills include proficient attention to detail; written and oral communication; computer skills, including databases and MS Office; data entry; mathematics; basic data organization; and basic problem solving.

Nice To Haves

A BA or BS degree in Supply Chain, Business, a technical or engineering field, Construction Management, or a related field; relevant experience may substitute for a degree.
Procurement, material coordination, forecast/demand planning, and/or construction experience.

Responsibilities

Coordinate fleet vehicle acquisition and sale, including lifecycle analysis, remarketing, order management, vehicle specification research, and supplier coordination.
Facilitate the fleet management program.
Monitor scheduled and unscheduled vehicle maintenance.
Review and approve maintenance and repair orders above the applicable threshold.
Use reports provided by the Fleet Management Company.
Review and report vehicle concerns and issues.
Coordinate rentals, including maintaining the Wynne system, processing vehicle requisitions, helping project teams select suitable rentals, and ensuring units are entered as rented in Wynne.
Manage fleet telematics by tracking and monitoring vehicles and driver behavior, ordering hardware, and using MyGeotab reports.
Run motor vehicle records checks to support DOT standards.
Administer road tests.
Generate and distribute ad hoc reports using business systems and databases.
Secure and verify temporary permits for oversize loads.
Prepare and maintain Driver Qualification files.
Advise drivers of special circumstances involving driver loads and audit or educate drivers on Driver’s Daily Logs.
Recommend measures to improve recordkeeping procedures.
Perform other general administrative duties as needed.