Fiscal Officer

State of Maryland•Baltimore City, MD

2d•Onsite

About The Position

The Maryland Department of Labor is currently accepting applications for a Fiscal Administrator position within the Division of Occupational and Professional Licensing. This role involves assisting in the planning, development, and management of the budget for the Division of Occupational and Professional Licensing (O&P) and its twenty-five constituent sub-programs. The position also assists in the development of the indirect cost allocation plan for the division, oversees the accuracy of all data elements of the plan, and works on an ongoing basis with the Office of Administration (OOA) regarding the plan.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Four years of administrative staff or professional work.
Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.
Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Nice To Haves

Experience in preparing or overseeing budgets, directing and coordinating fiscal activities, reviewing and responding to audit requests, and managing employees.
Experience managing a government program or other organizational programs.
Experience developing, implementing, and evaluating policies, plans, and programs, including accounting, budgeting, and auditing experience.

Responsibilities

Budget preparation by keeping track of personal changes and other expenses.
Works with Office of Administration (OOA) in the development of any division related budget amendments.
Assist in the development and management of the indirect cost allocation plan for the spreading of divisional and departmental expenses among the individual regulatory sub-programs which comprise the division.
Monitors monthly expenditures activity for accuracy regarding types of expenditures and funding sources.
Prepares financial management projections, encumbrances and other relevant factors.
Prepares the Monthly and Fiscal Year to Date reports of OAG hours, summarizing legal hours broken down by board and staff for the current and previous fiscal year.
Responsible for the execution of credit card chargebacks through the PayPal System.
Records credit card chargeback transactions in AS400 in the E-licensing Revenue Menu option.
Notifies the Executive Directors when credit card chargeback transactions cannot be processed and provide direction to remedy this situation.
Reviewing the SSN Reviews Requisitions in FIMS Purchasing.
Compares the requested dollar amount to the Appropriated Budget amount to ensure funding is available to cover the expenditure.