Associate Fiscal/Administrative Officer

DDS Central Office•Hartford, CT

1d•Onsite

About The Position

The State of Connecticut, Department of Developmental Services (DDS) has a vacant Associate Fiscal/Administrative Officer position for the Central Office Fiscal Division located in Hartford, CT. This position will be responsible for the day-to-day oversight of the DDS Collective Bargaining Agreement (CBA) Personal Care Attendant (PCA) Grievance process and EVV program. This includes working on all PCA Grievances and calculations involved, Electronic Visit Verification (EVV) updates and issues, facilitating communication with providers and fiscal intermediaries, and ensuring the DDS EVV systems complies with all federal regulations.

Requirements

Current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service.
Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.
One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll.
Knowledge of grants and contracts preparation and administration.
Knowledge of purchasing principles and procedures.
Knowledge of payroll practices and procedures.
Considerable interpersonal skills.
Oral and written communication skills.
Considerable ability in preparation and analysis of financial and statistical reports.
Ability to understand and apply relevant state and federal laws, statutes and regulations.
Ability to utilize EDP systems for financial management.
Supervisory ability.

Nice To Haves

Experience with multilevel Accounts Payable.
Leadership, supervisory management, and team training.
Experience with budget management, financial projections, and budget control.
Experience working independently to analyze complex issues, exercise sound judgment, solve problems, strengthen internal controls, and ensure compliance with agency policies and procedures.
Experience organizing and leading high-volume operational units with exceptional attention to detail, accuracy, efficiency, workflow coordination, and the ability to meet deadlines.
Experience using a variety of computer applications, including Microsoft Office Suite, QuickBooks, and EDP systems.
Experience managing, prioritizing, and improving workflow systems within Microsoft Outlook and SharePoint environments.

Responsibilities

Oversight of the DDS Collective Bargaining Agreement (CBA) Personal Care Attendant (PCA) Grievance process and EVV program.
Working on all PCA Grievances and calculations.
Managing Electronic Visit Verification (EVV) updates and issues.
Facilitating communication with providers and fiscal intermediaries.
Ensuring DDS EVV systems comply with all federal regulations.
Performing the most complex fiscal and administrative tasks within a unit.
Planning office workflow and determining priorities.
Scheduling, assigning, overseeing, and reviewing work.
Establishing and maintaining office procedures.
Providing staff training and assistance.
Conducting or assisting in conducting performance evaluations.
Acting as liaison with other operating units, agencies, and officials regarding policies and procedures.
Preparing and analyzing complex financial statements and reports and budget requests.
Projecting expenditures and assisting in financial planning.
Maintaining fiscal controls by authorizing non-routine expenditures.
Managing various phases of the budget process.
Making recommendations on policies and standards.
Overseeing maintenance of accounting records.
Utilizing EDP systems for financial records, reports, and analyses.
Overseeing implementation and analysis of financial and administrative EDP applications.
Overseeing grant and contract administration.
Overseeing payroll.
Performing complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards.
Overseeing leasing functions including negotiating contracts and space requirements.
Supervising support services such as stores, inventory, security, mailroom, food service or maintenance.
Supervising payroll, purchasing and/or other fiscal and administrative functions.