Fiscal Officer I

City of Alexandria•Alexandria, VA

8d•Onsite

About The Position

The Fiscal Officer I performs analytical and administrative work in support of the Finance unit’s budget development, execution, and grant administration functions. This role assists in monitoring expenditures, reconciling accounts, preparing financial reports, and ensuring compliance with applicable regulations and internal controls, including the development of policies and procedures. The position exercises independent judgment on routine matters and refers complex or policy-level decisions to management.

Requirements

Four-Year College Degree
Completion of college-level courses in the principles and theories of accounting, budgeting, procurement, contracting, human resources management, training or related administrative management experience in the subject matter area.
One year of experience in progressively-responsible positions involving public administration, including some experience in public financial planning and administration.
Knowledge of principles and practices of government budgeting, accounting, and financial management.
Knowledge of government operations and the regulatory environment applicable to local government finance.
Knowledge of grant management requirements, including Federal Grant requirements under 2 CFR Part 200 (Uniform Guidance).
Knowledge of Governmental Accounting Standards Board (GASB) standards and their application to municipal financial reporting.
Knowledge of accounts payable, accounts receivable, and general ledger reconciliation processes.
Knowledge of internal control principles and their application in a public sector financial environment.
Proficiency in financial management or enterprise resource planning (ERP) systems used in a governmental setting.
Proficiency in spreadsheet software (Microsoft Excel or equivalent) sufficient to build and maintain financial tracking tools, pivot tables, and data analysis workbooks.
Ability to analyze financial data, identify variances, and prepare clear, accurate written summaries and reports.
Ability to review financial transactions for compliance with applicable regulations, policies, and grant terms.
Ability to manage multiple assignments, prioritize effectively, and meet recurring deadlines including fiscal year-end close and grant reporting cycles.
Ability to communicate clearly and professionally, both orally and in writing, with internal staff, central agency officials, grantors, and auditors.
Ability to establish and maintain effective working relationships across organizational levels.
Ability to work independently on routine and recurring duties while appropriately escalating complex or policy-level issues to the supervisor.

Nice To Haves

Bachelor's Degree in Accounting, Public or Business Administration, Policy Development and/or related fields
At least two (2) years of experience in governmental budgeting, grant administration, or financial analysis in a municipal or county government setting.
Experience working with an enterprise financial management system (e.g., Tyler Munis, Oracle, SAP, or equivalent).
Possession of a valid driver’s license.

Responsibilities

Executing a multi-million-dollar approved budget for the Finance Unit.
Exercising program controls over obligations and expenditures of appropriated funds and the provision of administrative management services.
Reviewing, analyzing, editing, and consolidating budget estimates of the assigned program, ensuring budget material is accurate and consistent, and examining the significant impact of policy changes on new or revised program requirements and funding decisions on program accomplishments.
Supporting the preparation of annual budget submissions and mid-year budget revisions, including gathering expenditure data, preparing worksheets, and consolidating input from program staff.
Developing quarterly expenditure projections and monitoring actual spending against projections; flagging significant variances and preparing written summaries for supervisor review.
Processing journal vouchers for expenditures and revenue transfer, reviewing posted transactions for accuracy and preparing correcting entries to the general ledger as needed.
Reviewing and approving invoices for payment, purchase requisitions, deposit transactions, and payment warrants for goods and services within delegated authority limits.
Assisting in administering assigned grants by monitoring expenditures against grant budgets, ensuring that funds are expended within allowable periods and consistent with grantor requirements.
Preparing budget sections for grant applications and compiling supporting financial documentation as directed.
Reviewing grant expenditure requests to verify that costs are reasonable, allowable, and allocable in accordance with applicable grant terms and conditions, and 2 CFR Part 200 if applicable.
Preparing and submitting periodic financial reports to grantors and assisting in the preparation of audit documentation.
Preparing and tracking reimbursement requests; following up with grantors on outstanding reimbursements and reporting status to the supervisor.
Performing regular reconciliation of expenditure and revenue transactions, including special revenue accounts, general fund accounts, and donation accounts; investigating and resolving discrepancies in a timely manner.
Preparing internal and external monthly and quarterly financial reports in accordance with Governmental Accounting Standards Board (GASB) standards and City financial reporting requirements.
Conducting State and City annual year-end closeout procedures for assigned special revenue accounts; coordinating with central finance staff to ensure accurate and timely closeout.
Assisting in the preparation of materials for internal and external audits of assigned programs; serving as a secondary point of contact for auditor inquiries on routine matters.
Reviewing and approving timekeeping for immediate staff.
Monitoring staff workflow related to accounts payable, accounts receivable, and financial reporting functions to ensure adherence to proper accounting procedures and internal controls, as directed by the supervisor.
Participating in the development or revision of local procedures related to fiscal and grant management functions.
Performing other duties as assigned.