Associate Fiscal/Administrative Officer

State of Connecticut•Hartford, CT

1d•Hybrid

About The Position

The State of Connecticut, Department of Public Health (DPH), is seeking a qualified and experienced candidate for the position of Associate Fiscal Administrative Officer to join our team within the Operations Support Services Section. This role will be part of the Budget Unit. The position will be responsible for overseeing various phases of the grant budget process, maintaining accounting records, providing staff training and assistance, and projecting expenditures for financial reporting. This position may require managing staff of all professional levels. The ideal candidate should also have demonstrated experience streamlining and implementing process improvements. The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state. DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

Requirements

Current State of CT employee with at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language.
Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.
One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll.
Knowledge of grants and contracts preparation and administration.
Knowledge of purchasing principles and procedures.
Knowledge of payroll practices and procedures.
Considerable interpersonal skills.
Oral and written communication skills.
Considerable ability in preparation and analysis of financial and statistical reports.
Ability to understand and apply relevant state and federal laws, statutes and regulations.
Ability to utilize EDP systems for financial management.
Supervisory ability.

Nice To Haves

Experience administering state, federal and privately funded grants.
Experience with supervision and management of professional and para-professional staff.
Experience preparing and presenting financial reports and statements.
Experience in resolving requisition and/or purchase order budget errors within the CORE-CT administrative system.
Experience working in a team environment.

Responsibilities

Manages various phases of the grant budget process
Oversees maintenance of accounting records
Provides staff training and assistance
Projects expenditures and assists in financial reporting
May require managing staff of all professional levels
Streamlining and implementing process improvements
Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership
Plans office workflow and determines priorities
Schedules, assigns, oversees and reviews work
Establishes and maintains office procedures
Conducts or assists in conducting performance evaluations
Acts as liaison with other operating units, agencies and other officials regarding policies and procedures
Prepares and analyzes complex financial statements and reports and budget requests
Projects expenditures and assists in financial planning
Maintains fiscal controls by authorizing non-routine expenditures
Makes recommendations on policies and standards
Utilizes EDP systems for financial records, reports, and analyses
May oversee implementation and analysis of financial and administrative EDP applications
May oversee grant and contract administration
May oversee payroll
May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards
May oversee leasing functions including negotiating contracts and space requirements
May supervise support services such as stores, inventory, security, mailroom, food service or maintenance
May supervise payroll, purchasing and/or other fiscal and administrative functions