Fiscal Lead

Donnelly-Boland and Associates•Pittsburgh, PA

4d•Onsite

About The Position

Donnelly-Boland and Associates is a woman-owned CPA and management consulting firm that helps small businesses, startups, not-for-profit companies, and government agencies run a wide range of back-office operations. Founded in 1992 by Fay K. Boland, we have grown from 1 to over 100 highly trained employees through our dedication to our clients, our principles of operational excellence, and our commitment to continuous improvement. Whether our clients run a leading-edge technology company, a coffee shop, a large non-profit, or a government agency, they depend on our strategic expertise and our flawless tactical execution to keep their back office running smoothly. Our mission is to be recognized as the premier partner for a comprehensive suite of back-office services while maintaining a culture that emphasizes family, innovation, and inclusivity. This is a full-time position reporting to a manager. Performing varied tasks and responsible for monitoring, reviewing, and processing PA state subsidy childcare payments. We are searching for a Fiscal Lead to join our team. The Fiscal Lead will work side by side with the Early Learning Recourse Center's (ELRC) Fiscal Team. The Fiscal lead would ideally have knowledge about childcare subsidies and have previous experience using Pelican software. The purpose of this position is to provide help assist and support the ELRC Fiscal Team with all of their fiscal needs and making sure they are hitting all deadlines.

Requirements

ACT 33 & 34 Clearances
FBI background clearance
Mandated reporter training
Ability to report in the office, Access to daily transportation
Computer skills
Knowledge of Microsoft Office
Experience with Pelican software
Experience with Microsoft Outlook
Ability to adapt to learn new software products
Ability to be attentive to detail
Ability to work independently and use good time management to handle a variety of duties
Demonstrates organizational skills and meets all deadlines with all paperwork
Communication skills and ability to work within a team

Nice To Haves

Knowledge about childcare subsidies
Previous experience using Pelican software
Extensive Pelican knowledge

Responsibilities

Manage fiscal loads and deadlines for ELRC Fiscal Team.
Review childcare subsidy invoice attendance sheets for accuracy and completeness
Ensure invoices are in compliance with PA state policies and regulations. Correct invoices as needed.
Compliance review of past invoices for accuracy.
Communicate with other internal departments regarding regulations, policies, and invoice discrepancies.
Process payments to childcare providers, including stuffing and mailing of payment summaries with checks. Release e-correspondence for childcare providers receiving electronic payment summaries.
Monitor payment adjustments and research updates for accuracy. Communicate with internal departments to correct invalid adjustments if needed.
Data entry into PA state software upon completion of payment.
Delete overdue invoices past 60 days.
Serve as Fiscal Liaison to the ELRC Tier 1 Help Desk staff.
Research and respond to childcare provider payment inquiries.
Assist with pulling documents for internal audits.
Attend monthly staff meetings and all scheduled trainings/appointments.