Fiscal Manager

Virginia Department of Social Services•Harrisonburg, VA

4d•$35,452 - $75,793

About The Position

The Fiscal Manager coordinates and supervises the accounting unit’s operations within the Local Departments of Social Services. The position performs managerial work analyzing and interpreting financial issues and oversees or evaluates financial programs. It oversees accounting records and reports, reviews and analyzes current and prior accounting records, and oversees or performs accounts payable and receivable ledger posting and verification. The Fiscal Manager monitors grants and payment accuracy under State and Federal reimbursement procedures, interprets regulations, ensures compliance, and provides management briefings and recommendations. The role may manage personnel through training, evaluation, and work assignment. It performs complex accounting, fiscal reporting, cost-effectiveness work, and governmental accounting procedures. It serves as fiscal liaison to the Virginia Department of Social Services and the county, verifies vendor invoices and program/funding allocations for reimbursement, develops systems for accurate expenditure accounting, and supports internal and external audits, including responding to findings and taking corrective action when required. The position also maintains departmental personnel records and performs human resources activities, such as training, providing benefits information, and maintaining leave at the Director’s direction. It oversees HR duties, monitors Local Employee Tracking System (LETS) transactions, and ensures compliance with applicable HR codes, laws, rules, and regulations. The role requires a bachelor’s degree in accounting, finance, business or public administration, or a related field, plus experience supervising staff, including professional accountants, or an equivalent combination of training and experience. Preferred qualifications include considerable experience monitoring financial management, human resources, and administrative or operational practices; fiscal operations, budget preparation and analysis, resource allocation or revenue maximization under GAAP; posting payments within government reimbursement procedures; and knowledge of the Virginia Department of Social Services. Recent experience as a fiscal manager in a local DSS is desired. The position may require background and registry checks, fingerprinting, driving-record and insurance-policy checks, and/or pre-employment drug screening. Employment offers are contingent on satisfactory screening results. The employee must be willing to work in a community emergency shelter during a natural disaster or emergency.

Requirements

Considerable knowledge of accounting principles and laws, including GAAFR (Government Accounting, Auditing and Financial Reporting); auditing standards; public administration and/or regulatory compliance; budgetary principles and practices; management techniques and personnel supervision; office methods, procedures, and equipment; business letter writing and standard administrative support techniques; and social services reporting systems and software.
Skill in using personal computers, including spreadsheet applications and statistical packages.
Ability to work with financial management systems and procurement/budgetary processes, including tracking and monitoring budget expenditures.
Ability to analyze and interpret fiscal and accounting data and prepare and present reports and recommendations.
Ability to plan, organize, and direct accounting systems and procedures.
Ability to establish and maintain effective team relationships and demonstrate professional judgment.
Ability to supervise or manage work directly or through subordinate staff.
Ability to communicate effectively orally and in writing, deal courteously and diplomatically with employees, managers, and the public, and organize work to meet critical deadlines.
Experience providing technical support to employees on financial management systems.
Experience in budget preparation, analysis, and forecasting.
Experience training staff members.
Payroll or human resources experience.
Bachelor’s degree in accounting, finance, business or public administration, or a related field, and experience supervising staff, including professional accountants; alternatively, an equivalent combination of training and experience providing the required knowledge, skills, and abilities.
Must be willing to work in a community emergency shelter in the event of a natural disaster or emergency.
Finalist must submit to fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Records Exchange and a Central Registry search; offers are contingent on satisfactory required checks and screenings.

Nice To Haves

Considerable experience monitoring financial management, human resources, and administrative/operational practices.
Considerable work experience in fiscal operations, including budget preparation and analysis, resource allocation, or revenue maximization in accordance with Generally Accepted Accounting Principles (GAAP).
Experience posting payments within Local, State, or Federal Government reimbursement procedures.
Working knowledge of the Commonwealth of Virginia Department of Social Services and the services it provides.
Recent experience as a fiscal manager in a local Department of Social Services is desired.
Bachelor’s degree in accounting, finance, business or public administration, or a related field, and experience supervising staff, including professional accountants, or an equivalent combination of training and experience.

Responsibilities

Coordinate and supervise the operations of the accounting unit within the Local Departments of Social Services.
Analyze and interpret financial issues and supervise or evaluate financial programs.
Oversee the preparation of accounting records and reports; review, monitor, and analyze current and prior accounting records.
Oversee or perform posting and verification of accounts payable and accounts receivable ledgers.
Maintain and monitor grant status and ensure payment accuracy under State and Federal reimbursement procedures.
Interpret regulations and ensure compliance with federal and state requirements.
Conduct briefings and provide recommendations to management.
Where applicable, manage personnel, including training, evaluating, and assigning work.
Perform complex accounting, fiscal reporting, cost-effectiveness functions, and governmental accounting procedures.
Serve as a fiscal liaison to the Virginia Department of Social Services and the county.
Verify and approve vendor invoices and ensure expenditures are reported to the correct program and funding stream for reimbursement.
Develop a system to accurately account for expenditure of funds.
Assist internal and external auditors with reviews of financial and social services case activities, respond to audit findings, and take corrective action when required.
Maintain departmental personnel records and perform HR activities, including training, providing benefits information, and maintaining leave at the Director’s direction.
Oversee HR duties, monitor Local Employee Tracking System (LETS) transactions, and ensure compliance with applicable HR codes, laws, rules, and regulations.