Fiscal Manager

Virginia Department of Social Services•Harrisonburg, VA

About The Position

The Fiscal Manager coordinates and supervises the accounting unit’s operations within the Local Departments of Social Services. The role involves analyzing and interpreting financial issues; supervising or evaluating financial programs; overseeing accounting records and reports; monitoring accounting activity and grant status; and ensuring payments and expenditures comply with state and federal reimbursement procedures. The manager interprets regulations, ensures compliance, briefs management, and makes recommendations. The position performs complex accounting, fiscal reporting, cost-effectiveness work, and governmental accounting procedures. It serves as a fiscal liaison to the Virginia Department of Social Services and the county, verifies vendor invoices and program funding allocations, develops systems for tracking expenditures, and supports internal and external audits, including responding to findings and taking corrective action where needed. The role also oversees human resources duties, including maintaining personnel records, providing training and benefits information, maintaining leave at the Director’s direction, monitoring Local Employee Tracking System (LETS) transactions, and ensuring compliance with applicable HR codes, laws, rules, and regulations. The employee must be willing to work in a community emergency shelter during a natural disaster or emergency. Applicants may be subject to background and other pre-employment checks and screenings; employment offers are contingent on satisfactory results.

Requirements

Bachelor’s degree in accounting, finance, business or public administration, or a related field, and experience supervising staff including professional accountants; or an equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
Knowledge of accounting principles and laws, including GAAFR; auditing standards; public administration and/or regulatory compliance; budgetary principles and practices; management techniques and personnel supervision; office methods, procedures, and equipment; business letter writing and administrative support techniques; and social services reporting systems and software.
Skill using personal computers, including spreadsheet applications and statistical packages.
Ability to work with financial management systems and procurement and budgetary processes, including tracking and monitoring budget expenditures.
Ability to analyze and interpret fiscal and accounting data and prepare and present reports and recommendations.
Ability to plan, organize, and direct accounting systems and procedures; establish effective team relationships; exercise professional judgment; and supervise or manage work directly or through subordinate staff.
Ability to communicate effectively orally and in writing; deal courteously and diplomatically with employees, managers, and the public; and organize work and meet critical deadlines.
Experience providing employees technical support on financial management systems.
Experience in budget preparation, analysis, and forecasting.
Experience training staff members.
Payroll or human resources experience.
Applicants may be subject to criminal history, Central Registry, driving record, employment, education, reference, credit, and other checks, fingerprinting, and/or pre-employment drug screening, and must meet agency insurance policy standards. Required checks and screenings must have satisfactory results.

Nice To Haves

Considerable experience monitoring financial management, human resources, and administrative or operational practices.
Considerable fiscal operations experience, including budget preparation and analysis, resource allocation, or revenue maximization in accordance with Generally Accepted Accounting Principles (GAAP).
Experience posting payments under Local, State, and Federal Government reimbursement procedures.
Working knowledge of the Commonwealth of Virginia Department of Social Services and the services it provides.
Recent experience as a fiscal manager in a local Department of Social Services is desired.
The preferred qualifications also list a bachelor’s degree in accounting, finance, business or public administration, or a related field, and staff-supervision experience including professional accountants, or an equivalent combination of training and experience.

Responsibilities

Coordinate and supervise accounting unit operations within the Local Departments of Social Services.
Analyze and interpret financial issues and supervise or evaluate financial programs.
Oversee preparation of accounting records and reports; review, monitor, and analyze current and prior accounting records.
Oversee or perform posting and verification of accounts payable and accounts receivable ledgers.
Maintain and monitor grants and ensure payment accuracy under state and federal reimbursement procedures.
Analyze and interpret regulations and ensure compliance with federal and state regulations.
Conduct briefings and provide recommendations to management.
Where applicable, manage personnel by training, evaluating, and assigning work.
Perform complex accounting work, fiscal reporting, cost-effectiveness functions, and generally accepted governmental accounting procedures.
Act as a fiscal liaison to the Virginia Department of Social Services and the county.
Verify and approve vendor invoices and ensure expenditures are reported to the correct program and funding stream for reimbursement.
Develop a system to accurately account for expenditures.
Assist internal and external auditors with reviews of financial and case activities related to social services programs; respond to audit findings and take corrective action when required.
Maintain departmental personnel records and perform human resources activities, including training, providing benefit information, and maintaining leave at the Director’s direction.
Oversee human resources duties, monitor LETS transactions, and ensure compliance with applicable HR codes, laws, rules, and regulations.
Work in a community emergency shelter in the event of a natural disaster or emergency.