Fiscal Technician

State of Washington•Thurston County – Olympia, WA

16h

About The Position

The Washington State Department of Agriculture is hiring a full-time, permanent Fiscal Technician 3 for the Animal Services Division in Olympia, Washington. The position supports the Livestock Identification Program, which protects Washington’s livestock industry by inspecting cattle and horses for brands and other proof of ownership. The program is funded entirely through fee-for-service revenue. The Fiscal Technician maintains the program’s fiscal recordkeeping processes, systems, and databases; records daily cash receipts; manages accounts receivable; and prepares weekly financial reports. The position is represented by the Washington Federation of State Employees (WFSE) Union. The typical starting salary is $43,836 to $56,952 annually, depending on step and the preferred candidate’s job-related knowledge, skills, and experience.

Requirements

High school diploma or GED certificate, or equivalent education or experience.
At least 15 quarter hours or 10 semester hours of college-level accounting or bookkeeping.
Two years of full-time experience as a Fiscal Technician or equivalent, including experience using accounting-related software.
An Associate of Arts degree or equivalent in accounting or business may substitute for one year of the required experience.
Applicants must be eligible to work in the United States.

Nice To Haves

Two years of professional experience in a fiscal capacity.
One year of experience in a professional office setting, especially one focused on customer service.

Responsibilities

Receive, review, and audit payments submitted by WSDA inspectors and Field Livestock Inspectors, ensuring the correct fees are applied.
Prepare journal vouchers in accordance with agency fiscal office requirements when requested.
Reconcile fees charged to customers and ensure they comply with statutes and rules.
Review transmittals from WSDA field staff for accuracy.
Prepare and post monthly accounts-receivable invoices to the agency-level accounting system.
Receive and reconcile monthly payments from customer accounts.
Prepare and distribute weekly reports to program staff on inspections that have not yet been paid.
Monitor overdue balances, prepare aged receivable reports, and pursue collection actions in coordination with the Assistant Attorney General.
Oversee and audit unpaid balances to ensure all amounts owed to the program are collected.
Send official notice letters to producers with unpaid inspections more than two weeks after the original inspection date.
Prepare and remit the monthly Washington State Beef Checkoff, reconcile the associated fee type, and submit required reports with payment to the Beef Commission.
Audit payment types, including collected payments not yet received and payments charged to accounts.
Receive daily cash receipts from the agency fiscal office.
Enter inspection data into Animal Tracks or PISCES, depending on inspection type.
Communicate with field inspectors and their supervisors to ensure required fees are collected in accordance with program policy and the OFM waiver.