Fiscal Technician I

Collier County Clerk of the Circuit Court • Naples, FL

5d • Onsite

About The Position

The Fiscal Technician I performs technical accounting and clerical duties for the Clerk’s Finance Operations Department. The role audits and processes accounting and human resources documents; enters, updates, and retrieves data in automated financial systems; tests financial system upgrades or updates; prepares accounting documents; maintains accounting and fiscal records; reconciles accounting transactions; maintains and balances accounting ledgers; reviews and analyzes financial transactions; and assists department staff.

The position provides clerical support, retrieves information for reports and research, communicates with employees and external parties, and provides customer service and explanations of policies and procedures. Depending on assignment, the role audits and processes accounts payable documents or payroll-related HR documents to verify accuracy, authorization, compliance, supporting documentation, payment methods, allocations, and timely processing. The Collier Clerk values regular in-person, onsite collaboration. During a declared state of emergency, employees may be called to work outside their regularly scheduled days or hours.

Requirements

• High school diploma or GED equivalent.
• One year of clerical, payroll, and/or fiscal experience; an equivalent combination of education, training, and experience may be substituted.
• Working knowledge of Windows, Excel, Word, and Outlook.
• Ability to review, classify, categorize, prioritize, and analyze data and apply established standards.
• Ability to provide guidance, assistance, and interpretation regarding procedures and standards.
• Ability to operate equipment, machinery, tools, and materials used in performing the job’s essential functions.
• Ability to use reference, descriptive, advisory, and design information.
• Ability to prepare grammatically correct reports, emails, letters, and other error-free correspondence.
• Ability to perform arithmetic calculations, including decimals and percentages, and potentially fractions, discounts, interest, and ratios.
• Knowledge of and ability to research, interpret, and implement applicable federal and state statutes and regulations.
• Ability to apply judgment and creativity to resolve problems and evaluate information in varying situations.
• Ability to comprehend and apply complex federal and state government regulations and guidelines.
• Ability to respond effectively, efficiently, and professionally to difficult or sensitive complaints and requests for information.

Responsibilities

• Communicate clearly and concisely using grammatically correct sentences.
• Retrieve data for reports and records and research information in files upon request.
• Perform general clerical tasks, including assisting with check stuffing, reviewing checks and including remittance advices, maintaining office supplies, and preparing correspondence, letters, and notices.
• Provide customer service and assistance to vendors, contractors, outside agencies, employees, and the general public; provide information and explain policies and procedures.
• Operate a personal computer, telephones, copiers, and other general office equipment, using word processing, spreadsheet, database, or other system software.
• Audit and process accounts payable documents, verifying matching documentation, authorization, payment terms and methods, regulatory and policy compliance, accuracy, valid public purpose, completeness, proper classification, allocation, confidentiality, and reconciled balances.
• Audit and process HR and payroll documents, verifying payroll inputs, supporting documentation and authorizations, payment methods, compliance, accuracy, allocations, confidentiality, timely submission to banks and agencies, and availability according to pay dates or upon request.
• Perform other duties as assigned.
• Work outside regularly scheduled days or hours if called during a declared state of emergency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED