Fiscal Coordinator- Sheriff's Office

Salt Lake County•Salt Lake City, UT

3d•Onsite

About The Position

Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas. The Fiscal Coordinator will be responsible for processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities. This role also involves closing monthly expenditures, reviewing petty cash accounts, conducting annual controlled asset audits, and coordinating purchasing details with vendors. Additionally, the position assists with payroll processing, benefits enrollment, and budget preparation. Specific duties include reconciling various inmate payable accounts, managing bail bond fee collections, and accounting for inmate collections from ORS and DNA. The role requires strong knowledge of county fiscal procedures, accounting principles, and computer software.

Requirements

Three (3) years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties; OR an equivalent combination of related education and experience.
Must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program.
Knowledge of County fiscal and purchasing and budget procedures
Knowledge of County payroll processes, policies, and procedures
Knowledge of General accounting principles and procedures
Knowledge of Business math
Knowledge of Research and data collection techniques
Knowledge of Contract administration
Knowledge of Budget preparation and administration
Knowledge of Computer spreadsheet and word processing software
Ability to Perform mathematical and accounting computations
Ability to Communicate effectively both verbally and in writing
Ability to Interpret and follow complex written and oral procedures and instructions
Ability to Develop and present clear and precise reports
Ability to Use and manipulate spreadsheet and database programs
Ability to Develop and maintain detailed financial systems
Ability to Plan, organize, and prioritize work assignments to meet deadlines

Responsibilities

Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities.
Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits.
Coordinates purchasing details with vendors and monitors contracts and payments for compliance.
Authorizes payments.
Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution.
Assists with benefits enrollment.
May act as hiring manager.
Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans.
Maintains fiscal and payroll records and performs backup accounting functions.
Performs Division-wide purchase card reconciliations and postings.
Completes necessary Journal Voucher adjustments.
Reviews for compliance with established policies and procedures.
Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.
Process all purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditor’s office for payment.
Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc. ensuring proper documentation, authorization, and adherence to fee structure.
Reconciles various inmate payable accounts and prepares various journal vouchers in the Jail Inmate billing system “OMS”.
Accounts for Inmate Office of Recovery Services “ORS” collections from inmates.
Submits collections to ORS.
Accounts for DNA collections from inmates and submits collections of payment to the State and County.
Manages the bail bond fee collection process for the Adult Detention Center.