Fiscal Coordinator

City of New York•New York, NY

6d•$70,560 - $105,486•Onsite

About The Position

The fiscal unit within Grants Fiscal Management is seeking to backfill a vacant Fiscal Coordinator position. The Fiscal Affairs unit is responsible for paying all expenses and collecting all the revenue associated with the agency’s annual billion-dollar budget. Fiscal Affairs processes 35,000 invoices annually and collects over $300 million in grant reimbursements annually. Additionally, the unit manages the agency’s employee related fiscal transactions such as but not limited to the P-card, the union annuity distribution, employee travel reimbursements, petty cash disbursements, etc. Further, the unit handles special assignments such as the annual single audit, the annual payment card industry (PCI) compliance review & recertification and other budgetary functions such as the annual inactive capital encumbrance lapse, accrual clearing and many others. This role must be backfilled for the unit to perform its mission critical functions and ensure regulatory compliance with City, State and Federal laws.

Requirements

Serving permanently in the title of Administrative Manager, or reachable on the current Administrative Manager list.
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
Education and/or experience equivalent to the above.
All candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described above.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

Assist in coordinating and expediting the accurate detail completion of daily transactions.
Act as an internal administrative liaison with responsibilities between Deputy Director, Support Services, Accounts Payable, Contract Payment and Revenue & Account Receivables work unit.
Fill in operational gaps caused by new projects and/or competing deadlines.
Review and process imprest reimbursement vouchers.
Conduct review of agency’s monthly P-card submission packages.
Monitor and track imprest funds and personal expense checking accounts.
Serve as backup for travel request processing and monitoring.
Responsible for coordination with HR, IT&T and Facilities for recruitment, onboarding, and staff departures.
Monitor, track, process and report on all new job postings and promotions.
Monitor all staff leave and overtime requests from work units.
Prepare ad hoc reports and analysis for Executive and Deputy Director related to all responsibilities.