Fiscal Assistant (Local Government)
About The Position
Beaver County Children and Youth Services is hiring a Fiscal Assistant 1 to support the agency’s fiscal operations. The position maintains financial records, processes payments, tracks expenditures, and assists with reporting to keep fiscal operations organized, accurate, and current. The role is full-time and onsite, with work hours of 8:00 AM to 4:30 PM, Monday through Friday, including a 60-minute lunch. Telework is not available. The work includes preparing payment transmittals and processing invoices; posting accounting information to ledgers and spreadsheets; reconciling accounts and county payment records; preparing purchase order requests; maintaining payroll and fringe-benefit expense records; coordinating with vendors; and tracking staff travel reimbursements and bus pass inventory. Employment is contingent on meeting applicable eligibility requirements. A current, non-suspended driver’s license and compliance with the Pennsylvania residency requirement are required. A conditional offer requires a medical examination, drug screening, and satisfactory criminal history clearances under the Child Protective Services Law, including Pennsylvania State Police, Pennsylvania Child Abuse, and FBI fingerprint clearances. The employer notes that a starting salary may be non-negotiable in some cases; no salary amount is provided.
Requirements
- Two years of experience performing bookkeeping or clerical accounting work; or an associate degree in accounting or business administration including or supplemented by 6 credits in accounting; or an equivalent combination of experience and training.
- Applicants may meet educational requirements when within 3 months of graduating with a qualifying degree or credits.
- Possession of a current driver’s license that is not under suspension.
- Meet the Pennsylvania residency requirement.
- Be able to perform essential job functions.
- A conditional offer requires a medical examination, drug screening, and satisfactory criminal history reports, including PA State Police, PA Child Abuse, and FBI fingerprint clearances.
- Applicants claiming qualifying education must attach college transcripts; unofficial transcripts are acceptable.
Responsibilities
- Prepare payment transmittals, process invoices, maintain payment records, and reconcile financial information with county payment records.
- Post accounting information to ledgers and spreadsheets, reconcile accounts, and compile quarterly and other financial reports.
- Prepare and submit purchase order requests, including blanket purchase orders for reimbursement purposes.
- Maintain payroll and fringe-benefit expense records and allocate costs across reporting cost centers.
- Resolve vendor account concerns, request supporting documentation, and coordinate service-related issues when needed.
- Track staff travel reimbursements, record travel expenses for reporting, monitor bus pass inventory, and arrange replenishment requests.
Benefits
- A generous benefit package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
