Fiscal Assistant

Cameron County•San Benito, TX

About The Position

The Fiscal Assistant performs technical work supporting assigned accounting programs or financial functions. The position receives and processes purchase orders and other accounting documents, enters and verifies data in automated financial systems, processes transactions, reconciles accounts, identifies discrepancies and corrective actions, answers accounting questions, and maintains accounting records. The role monitors assigned department budgets, analyzes spending, prepares and submits monthly and quarterly reimbursement billing and financial reports to the State, and communicates budget information to program directors. It also reviews documentation for accuracy and completeness, codes and posts financial information, prepares journal entries, and ensures invoices and billing items are handled accurately and on time. This is a Civil Service-covered position; testing and probation follow the applicable sections of the Civil Service Rules and Regulations Handbook.

Requirements

High school diploma or GED.
Two years of experience performing technical and/or fiscal control work, or an equivalent combination of education, training, and experience providing the required knowledge, skills, and abilities.

Nice To Haves

Graduation from an accredited four-year college or university with a major in accounting, bookkeeping, finance, or a related business field.
Three years of experience in a business field.

Responsibilities

Monitor the solvency of assigned department budgets and report discrepancies to the immediate supervisor for review and guidance.
Analyze budgets and spending and determine how to bill the State for reimbursement of monthly and quarterly expenses.
Ensure invoices are submitted to Accounts Payable in a timely manner.
Submit monthly expense reimbursement billing and quarterly financial reports to the State.
Send financial reports to program directors for budget reviews.
Submit billing discrepancies to the Auditor's Office for correction so billing items are assigned to the correct budgets.
Receive and process accounting documents for assigned financial and accounting programs.
Review documents for completeness and accuracy, and match documents to related information such as purchase orders, invoices, payments, account files, and billings.
Code information to ensure accurate processing and appropriate department or program credits and debits.
Calculate, post, and enter data into the financial management system; review preliminary reports; verify data-entry accuracy; initiate corrective actions; and submit transactions for processing.
Reconcile and balance assigned accounts and prepare journal entries.
Prepare and file records, forms, and materials documenting and supporting accounting transactions and program activities.
Perform other related duties as required.