Fiscal Assistant Supervisor

Virginia Department of Social Services•Accomac, VA

2d•$40,000 - $60,000

About The Position

Fiscal Assistant Supervisor is the supervisory level in the occupational group for Fiscal Assistants. Employees are responsible for coordinating and supervising the operations of the accounting unit within the Local Departments of Social Services. May supervise either a specialized accounting unit such as Electronic Benefits Transfer (EBT), a unit with several accounting functions, or a combination of office, fiscal and administrative support staff. The Fiscal Assistant Supervisor class is distinguished from Administrative Office Manager by the latter's responsibility for managing and coordinating a variety of clerical, administrative and fiscal functions and supervising Office Supervisors.

Requirements

Working knowledge of Generally Accepted Accounting Principles (GAAP)
Governmental Accounting Standards
Governmental Accounting and Financial Reporting
Personal computer operations, systems, and procedures
Public assistance programs with emphasis on food stamps
Supervisory principles, practices, and techniques
Skill in operating personal computer, associated business and agency software including spreadsheets, calculator, and other office machines
Demonstrated ability to plan, coordinate, assign, and review work of employees
Prepare financial reports including those required for Federal and State grants
Perform research, analysis and interpretation of financial information and make recommendations
Communicate effectively both orally and in writing
Establish and maintain effective working relationships with others
Train other employees
High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science or related field, and related administrative or supervisory experience, personal computer and associated business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Nice To Haves

Any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Responsibilities

Oversees the preparation of accounting records and reports; prepares some reports and reviews and approves reports
Supervises and trains office, fiscal, and administrative support employees
Plans, coordinates, assigns, and reviews work of employees
Counsels and evaluates employee's performance and recommends personnel action
Reviews, monitors, and analyzes accounting records, current, and prior
Oversees or performs posting and verification of the accounts payable and accounts receivable ledgers for the department
Generates reports for informational purposes
Maintains and monitors status of grants and ensures accuracy of payments within the guidelines of State/Federal reimbursement procedures
Participates in audits, responds to audit findings, and takes appropriate corrective action if required
May oversee EBT program and ensure compliance with Federal and State regulations
Analyzes and interprets regulations
Conducts briefings and provides recommendations to management

Benefits

Criminal History Background search
Central Registry search
DMV/driving record check
Pre-employment drug screen
Fingerprint checks (State Police, FBI)
Local agency checks
Employment verification and references
Verification of education (relevant to employment)
Credit checks (relevant to employment)
Other checks requested by the hiring authority
Willing to work in the community emergency shelter in the event of a natural disaster or emergency