Fiscal and Business Systems Manager

MAAC (Metropolitan Area Advisory Committee) • Chula Vista, CA

9d • $90,000 - $110,000 • Onsite

About The Position

MAAC is seeking a collaborative, strategic, and solutions-oriented Fiscal and Business Systems Manager to lead fiscal administration, business systems, operational excellence, and continuous improvement for its Economic Development Department. Reporting directly to the Director of Economic Development, the role ensures the department has the systems, processes, tools, and resources to implement grant-funded programs and achieve its goals. The manager works with program managers and staff to strengthen fiscal stewardship, improve operational efficiency, support funding compliance, and implement business solutions that enhance service delivery.

The position leads the operational implementation of new grants, contracts, and strategic initiatives, coordinating with Economic Development teams and organizational functions including Finance, Human Resources, Information Technology, Procurement, and Compliance. It oversees departmental procurement, inventory management, billing and reimbursement, business systems, operational reporting, and related administrative functions. The manager supervises assigned fiscal, administrative, procurement, inventory, warehouse, and business support staff and fosters accountability, innovation, collaboration, and continuous improvement.

The role requires a bachelor's degree in a related field, or an associate's degree plus additional directly related experience, or an equivalent combination of education, training, and experience. A minimum of five years of progressively responsible related experience is required. Experience with financial management systems and Salesforce Administration is specified; NetSuite experience and three years of supervisory or management experience are preferred. The position is based in Chula Vista, California, with a listed salary range of $90,000–$110,000 (DOE/Q). A valid California driver's license, daily use of a personal insured vehicle, and an acceptable driving record are required. Pre-employment health screening, background checks, and other clearances are also required.

Requirements

• Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Accounting, Finance, Management Information Systems, Organizational Leadership, Project Management, Nonprofit Management, or a related field; alternatively, an associate's degree and two additional years of directly related professional experience. An equivalent combination of education, training, and experience may be considered.
• At least five years of progressively responsible experience in fiscal administration, business operations, grant administration, project management, compliance, systems administration, process improvement, or a related field.
• Experience using financial management systems and Salesforce Administration.
• Knowledge of fiscal management, budgeting, financial analysis, grant administration, reimbursement-based funding, and applicable funding and contract requirements.
• Knowledge of business process design, operational planning, continuous improvement, project management, internal controls, risk management, procurement, inventory, and resource stewardship.
• Ability to lead cross-functional operational initiatives, translate program requirements into workable systems and processes, analyze and improve operations, and manage competing priorities and deadlines.
• Ability to use technology, automation, data analysis, dashboards, and performance metrics to support operational decisions.
• Ability to develop documentation and training materials, establish effective working relationships, and supervise, mentor, and develop staff.
• Valid California Driver's License, daily use of a personal insured vehicle, and a motor vehicle driving record acceptable to MAAC's insurance carrier; must maintain these requirements.
• Must complete a physical examination, TB clearance, drug screen, and required immunization records before the first day of employment.
• Must complete required background, education, DMV, NSOR, exclusion, and debarment checks; additional childcare-related clearances and forms are required where applicable.

Nice To Haves

• NetSuite experience.
• Three years of supervisory or management experience.
• Relevant professional certifications, such as in project management, grants management, fiscal management, process improvement, Salesforce administration, or related disciplines.

Responsibilities

• Oversee fiscal administration for Economic Development grants, contracts, and funding sources, including budgets, expenditures, revenues, forecasts, labor and cost allocations, reporting, and fiscal risk.
• Lead development, implementation, evaluation, and continuous improvement of departmental business systems, workflows, operational practices, procedures, and performance measures.
• Lead operational implementation of new grants, contracts, and initiatives; develop implementation plans and coordinate startup activities across program teams and organizational functions.
• Manage departmental business systems and technology improvements, including Salesforce and other systems, workflow automation, reporting tools, data integrity, user adoption, and staff training.
• Develop and monitor internal controls, system safeguards, policies, procedures, and documentation; coordinate preparation for audits, monitoring reviews, and compliance assessments.
• Oversee procurement, purchasing, vendor management, contracting, inventory control, warehouse operations, asset management, and fleet administration.
• Oversee billing, invoicing, reimbursement, revenue recovery, contractor payments, and related documentation and compliance.
• Supervise assigned fiscal, administrative, procurement, warehouse, inventory, billing, and business support staff; set expectations and provide coaching, training, and development.
• Represent the department in internal and external meetings and committees, participate in strategic planning and special projects, and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager