UNIV - Fiscal Analyst III - Pediatrics: Office of the Chair

Medical University of South Carolina•Charleston, SC

3d•Onsite

About The Position

The Department of Pediatrics is currently recruiting for an Accountant/Fiscal Analyst III. Under the general supervision of the Director of Business Operations, the position is expected to perform professional procurement, accounting, and related human resource duties for cost centers assigned within the Department of Pediatrics. This role involves managing fund management, financial accuracy, personnel funding documents, record maintenance, processing transactions, budget preparation, coordinating financial matters, and auditing procurement documents. The position requires computer literacy and the ability to work with energetic and enthusiastic individuals.

Requirements

A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending.
A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.
Computer literacy.

Nice To Haves

Ability to work with energetic enthusiastic individuals.

Responsibilities

Procuring goods and services within state, institutional, and grant (federal) guidelines.
Processing credit card transactions using government-issued credit cards in compliance with all policies, procedures, and deadlines.
Coordinating human resource efforts, including processing and maintaining personnel records and funding documents.
Applying fund (budgetary) and cost accounting (contract invoicing) methods reflecting the account activity of an estimated 100 cost centers.
Assisting in preparing departmental budgets and financial statements.
Performing daily fund management of assigned discretionary cost centers, including setting up and maintaining budget models, monitoring activity levels, and updating accruals.
Recording all revenue and expense related transactions, projecting balances based on actual and anticipated activity, and monitoring grant salary reimbursement.
Monitoring financial activities related to funding guidelines and institutional policies to ensure continued financial compliance.
Analyzing departmental financial transactional data to facilitate accurate financial statements, reports, and comparisons.
Ensuring financial accuracy and integrity of assigned centers related to payroll and non-payroll transactions within the Institution’s Workday/OurDay Enterprise Reporting Program (ERP).
Verifying transactions to source documents, analyzing and researching variances, approving transaction level expenditures, auditing business expense reimbursements, and applying final Department expense approval.
Preparing and maintaining personnel funding documents, including Payroll Costing Allocations, Payroll Accounting Adjustments, and Department Cost Allocation Logs.
Processing timely changes of assigned effort on cost centers, employment status, salary increases, promotions, and encumbrance extensions.
Maintaining effective communication with the Department of Pediatrics and various affiliate Human Resource offices regarding payroll or personnel actions.
Maintaining all records (procurement, payroll, and accounting) generated in relation to assigned cost centers, including Cost Allocation Logs, One Time Payments, payroll records, and general financial records.
Processing items in the Workday/OurDay Enterprise Reporting Program (ERP) Inbox or via various direct communication methods within three business days.
Preparing assigned aspects of the Department Annual Operating Budget, verifying accuracy by cross-auditing/validating data and entries.
Coordinating funding of financial matters with department representatives and Division Administrators.
Anticipating necessary actions related to funding and requirements to adjust personnel effort investment.
Serving as the primary liaison with assigned departmental administrative support regarding finances, procurement, applicable policies, and facilities.
Reviewing and auditing procurement source documents for discretionary accounts for accuracy and allowability.
Providing guidance and training for department personnel responsible for submitting expense reports and procurement transactions.
Performing other duties as assigned.