UNIV - Temporary Scanning Assistant - Pediatrics: Office of the Chair

Medical University of South Carolina•Charleston, SC

4d•Onsite

About The Position

Provide in-person administrative support to assist with scanning and archiving files. These files may be highly confidential in nature and need to be filed correctly and appropriately. Work with a variety of areas and people. Must be able to do basic manipulation of scanned files in Adobe (rotating pages, re-ordering and removing etc.)

Requirements

A high school diploma and two years work experience that is directly related to the area of employment.
A bachelor's degree may be substituted for the related work experience.
Ability to perform job functions while standing. (Frequent)
Ability to perform job functions while sitting. (Frequent)
Ability to perform job functions while walking. (Frequent)
Ability to work indoors. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Continuous)
Possess good finger dexterity. (Continuous)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Continuous)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous)
Ability to perform gross motor functions with fine motor movements. (Continuous)

Nice To Haves

Basic manipulation of scanned files in Adobe (rotating pages, re-ordering and removing etc.)

Responsibilities

Operate scanners to convert physical documents into digital format and ensure files are scanned completely and clearly with proper naming conventions.
Sort, review, and prepare physical files for scanning. Remove staples, separate documents, and arrange for optimal scanning.
Use Adobe Acrobat to manipulate scanned files (e.g., rotate, delete blank pages, reorder). Review scanned files for accuracy and completeness before archiving.
Save and organize scanned files into appropriate folders or archiving systems. Ensure secure storage of files in accordance with departmental protocols.
Coordinate with team members and departments to clarify document handling needs. Maintain positive and professional interactions with staff.