UNIV - Fiscal Analyst III - Pediatrics: Office of the Chair

Medical University of South Carolina•Charleston, SC

4d•Onsite

About The Position

The Department of Pediatrics is currently recruiting for an Accountant/Fiscal Analyst III. Under the general supervision of the Director of Business Operations, the position is expected to perform professional procurement, accounting, and related human resource duties for cost centers assigned within the Department of Pediatrics. This role involves managing fund management, financial accuracy, payroll and non-payroll transactions, personnel funding documents, record maintenance, budget preparation, and coordinating financial matters. The position requires computer literacy and the ability to work with energetic and enthusiastic individuals.

Requirements

A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending.
A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.
Computer literacy.

Nice To Haves

Ability to perform job functions in an upright position.
Ability to perform job functions in a seated position.
Ability to perform job functions while walking/mobile.
Ability to work indoors.
Ability to work in confined/cramped spaces.
Ability to bend at the waist.
Ability to squat and perform job functions.
Ability to fully use both hands/arms.
Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
Ability to reach in all directions.
Possess good finger dexterity.
Ability to maintain tactile sensory functions.
Ability to lift and carry up to 15 lbs., unassisted.
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted.
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.
Ability to push/pull objects, up to 15 lbs., unassisted.
Ability to maintain 20/40 vision, corrected.
Ability to see and recognize objects close at hand.
Ability to see and recognize objects at a distance.
Ability to match or discriminate between colors.
Ability to determine distance/relationship between objects; depth perception.
Good peripheral vision capabilities.
Ability to hear and/or understand conversations.
Ability to perform gross motor functions with frequent fine motor movements.

Responsibilities

Procuring goods and services within state, institutional, and grant (federal) guidelines.
Processing credit card transactions using government-issued credit cards in compliance with all policies, procedures, and deadlines.
Coordinating human resource efforts, including processing and maintaining personnel records and funding documents.
Applying fund (budgetary) and cost accounting (contract invoicing) methods for an estimated 100 cost centers.
Assisting in preparing departmental budgets and financial statements.
Performing daily fund management of assigned discretionary cost centers, including setting up and maintaining budget models, monitoring activity levels, and updating accruals.
Recording all revenue and expense related transactions, projecting balances, and monitoring grant salary reimbursement.
Monitoring financial activities related to funding guidelines and institutional policies to ensure financial compliance.
Analyzing departmental financial transactional data to facilitate accurate financial statements, reports, and comparisons.
Ensuring financial accuracy and integrity of assigned centers related to payroll and non-payroll transactions within the Institution’s Workday/OurDay Enterprise Reporting Program (ERP).
Verifying transactions to source documents, analyzing and researching variances, approving transaction level expenditures, auditing business expense reimbursements, and applying final Department expense approval.
Preparing and maintaining personnel funding documents, including Payroll Costing Allocations, Payroll Accounting Adjustments, and Department Cost Allocation Logs.
Processing timely changes of assigned effort on cost centers, employment status, salary increases, promotions, and encumbrance extensions.
Maintaining effective communication with affiliate Human Resource offices regarding payroll or personnel actions impacting Department personnel.
Maintaining all records (procurement, payroll, and accounting) generated in relation to assigned cost centers, including Cost Allocation Logs, One Time Payments, payroll records, and general financial records.
Processing items in the Workday/OurDay Enterprise Reporting Program (ERP) Inbox or via various direct communication methods within three business days.
Preparing assigned aspects of the Department Annual Operating Budget, verifying accuracy by cross-auditing/validating data and entries.
Coordinating funding of financial matters with department representatives and Division Administrators.
Anticipating necessary actions related to funding and requirements to adjust personnel effort investment.
Serving as the primary liaison with assigned departmental administrative support regarding finances, procurement, applicable policies, and facilities.
Reviewing and auditing procurement source documents for discretionary accounts for accuracy and allowability.
Providing guidance and training for those within the department responsible for submitting expense reports and procurement transactions.
Performing other duties as assigned.