Fiscal Analyst 2 (Revenue Office) In-Training

State of Washington•Thurston County – Lacey, WA

2d•Onsite

About The Position

This position supports the agency's mission through coordinating with park staff, Headquarters staff, and customers to ensure accurate and timely revenue distribution. Under the supervision of the Revenue Section Manager in Financial Services, this position is responsible for the accurate distribution of all monies deposited in state park field locations and headquarters. This position reconciles returned checks with the bank and the park, analyzes bank deposit reports (BDRs) to actual bank deposits, and corrects any discrepancies. The Fiscal Analyst 2 also supports the mission through accurate accounting of dollars received from assigned credit card acceptance points; accurate collection, reporting, and payment of sales; and is the backup to the other Fiscal Analyst 2. This position is not eligible to telework, as physical on-site presence is required to perform essential functions. The Revenue section within Financial Services is a great place to work. We are a small, but mighty team that are committed to fostering a supportive and engaging working environment where team members are encouraged to learn and grow.

Requirements

Fiscal Analyst 1: One (1) year of experience of fiscal experience in accounting, auditing, or budgeting and High school diploma or GED equivalent.
Fiscal Analyst 2: One (1) year of fiscal experience in accounting, auditing or budgeting and 18 quarter or 12 semester hours in accounting, auditing, or budgeting and High school diploma or GED equivalent.
Financial Reconciliation: Reconciling cash journals, automated pay station revenues, credit card receipts, and restricted donation ledgers against bank statements and AFRS.
Attention to Detail: Ensuring precision when reviewing high-volume reports, assigning financial account codes, cross-checking backup documentation, and processing physical deposits.
Data Analysis & Problem Solving: Investigating financial variances, resolving credit card chargebacks, diagnosing data entry errors, and processing corrective journal vouchers.
Team Versatility: Cross-training across diverse revenue desks and serving as the primary operational backup for other Fiscal Analyst peers.
The ability to take action to learn and grow: Increasing and developing knowledge, skills, and abilities.
Adapting to change and applying new approaches.
Taking responsibility for learning and adapting, rather than relying on others to fill gaps.
The ability to take action to meet the needs of others.
Welcoming and valuing different identities and perspectives.
Asking questions to understand and meet the needs of others.
Collaborating with others to overcome challenges and find solutions.

Responsibilities

Analyzing, balancing and correcting cash receipt journal summaries to bank statements and BDRs.
Downloading bank deposit information daily (or as needed) from Office of State Treasurer's (OST) Concentration Bank and from local banks to view park deposits.
Reviewing, analyzing, and correcting individual BDRs sent in from the parks to the OST deposits; preparing journal vouchers for distribution of revenue reported on the BDRs.
Updating and monitoring the CRT database.
Preparing Headquarters Cash Journal Voucher to distribute the daily cash deposit.
Managing credit card chargeback process.
Preparing and processing journal vouchers as needed to correct accounting records per reconciliation results.
Researching and resolving all discrepancies related to credit card receipts for assigned acceptance points.
Updating and maintaining restricted donation ledgers.
Accounting for restitution monies collected; maintaining financial spreadsheets and reconciling monthly to financial system.
Batching journal voucher documents, entering the financial data into the state accounting system (AFRS) using Financial Toolbox.
Reviewing, analyzing, and adjusting BDRs received from Parks.
Verifying that all required documentation received; following up with parks for any missing documentation.
Accounting for and credit card receipts for the Central Reservation System (CRS) vendor; coordinating and working with CRS accounting staff to resolve discrepancies.
Reconciling deposits to the State Concentration Account to financial reports from multiple credit card systems daily.
Compiling, analyzing, reviewing, monitoring, and maintaining credit card data into spreadsheet for distribution to appropriate revenue sources daily.
Monthly reconciliation of automated pay station revenue to AFRS.