Fiscal/Administrative Officer

State of Connecticut•Hartford, CT

3d•Hybrid

About The Position

Are you a fiscal/administrative professional seeking an opportunity where you'll have more independence and have a chance to tackle the challenges of professional-level fiscal and administrative work? If this sounds like you, we encourage you to check out this exciting opportunity to join our team! At the State of Connecticut, Department of Social Services (DSS) we are seeking two enthusiastic, detail-oriented Fiscal/Administrative Officers to support the fiscal and administrative management of a major federal grant focused on advancing rural health transformation in Connecticut. These positions play a critical role in ensuring grant funds are administered responsibly, purchases and expenditures align with approved budgets and program goals, and financial reporting and contract compliance requirements are met. What We Can Offer You: Visit our State Employee Benefits Overview page! Professional growth and development opportunities. A healthy work/life balance to all employees. Position Highlights LOCATION: Hartford, CT SCHEDULE: Monday - Friday WORK HOURS: Full-Time, 1st Shift, 40 hours per week, Hybrid schedule (office/telework) is available consistent with State of CT Telework Policy. PLEASE NOTE: These positions are durational and will terminate at the end of the RHTP grant spending period (October 30, 2030, but depending on available RHTP funds and business needs, may be extended by up to 11 months, no later than September 30, 2031), unless funding for these positions ends sooner. Y our role as a Fiscal/Administrative Officer The ideal candidate is motivated by public service, enjoys working within a range of fiscal and administrative functions, and takes pride in maintaining strong fiscal controls and accurate reporting. This role offers the opportunity to work collaboratively with internal fiscal and program staff, as well as partner agencies, while contributing to high-impact initiatives that improve access to care and health outcomes for communities across the state. Candidates with experience in federal grant accounting, budget management, and financial compliance are strongly encouraged to apply. About Us: DSS delivers and funds a wide range of programs and services as Connecticut’s multi-faceted health and human services agency. DSS serves about 1 million residents of all ages in all 169 Connecticut cities and towns. We support the basic needs of children, families, older and other adults, including persons with disabilities. Services are delivered through 12 field offices, central administration, and online and phone access options. START WITH US. STAY WITH US. GROW WITH US.

Requirements

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.
Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting
Knowledge of grants and contracts preparation and administration
Knowledge of purchasing principles and procedures
Knowledge of payroll practices and procedures
Interpersonal skills
Oral and written communication skills
Ability to prepare and analyze financial documents and reports
Ability to interpret and apply statutes, regulations and administrative policies
Ability to utilize EDP systems for financial management

Nice To Haves

Experience monitoring, and reconciling grant budgets, and ensuring alignment with approved funding and program requirements.
Advanced proficiency in Microsoft Excel for budget tracking and financial reporting.
Experience working with contract language and MOAs, particularly within human services or health-related programs.
Experience using Core-CT financials or similar EDP system.
Experience supporting the development, issuance, review and closing of procurement processes, including competitive solicitations and related documentation.
Experience reviewing contracts, financial documents and financial reports to ensure compliance with federal grant requirements.
Experience facilitating and supporting the preparation, review, and administration of grant applications and grant agreements.

Responsibilities

Performs a variety of professional fiscal and administrative functions
Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures
Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments
Prepares budget reports
Prepares various financial statements and statistical or narrative fiscal/administrative reports
Assists in planning and implementation of financial aspects of EDP systems
Utilizes EDP systems for financial records, reports and analyses
Prepares or reviews grant budgets and other fiscal portions of grant applications
Provides technical assistance to grantees regarding accounting procedures
Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements
Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping
Performs technical purchasing tasks such as soliciting bids and recommending contract awards
Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures
Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies
May supervise support services such as stores, inventory, mailroom, security or maintenance
Performs related duties as required