Deputy Fiscal Officer

Illinois House of Representatives • Springfield, IL

2d • Onsite

About The Position

The Office of the Clerk is seeking an individual to fill the position of Deputy Fiscal Officer. This position will be located in Springfield, Illinois.

Requirements

• High school degree or equivalent (some college preferred);
• One-year prior work in the Illinois General Assembly strongly preferred;
• Accounting background preferred;
• Strong organizational skills to meet stringent deadlines;
• Strong knowledge of Microsoft Word, Outlook, and Excel;
• Excellent verbal and written communication skills.

Responsibilities

• Assisting the Fiscal Officer in supervising fiscal office staff and daily workflow;
• Supporting the preparation, monitoring, and reconciliation of office budgets and appropriations;
• Assisting in Maintaining all records and files in an orderly fashion for quick access;
• Reviewing all invoices and vouchers for compliance with SAMS Manual procedures;
• Helping facilitate DocuSign workflows;
• Preparing and entering payroll for the Clerk’s Office;
• Balancing and reconciling monthly appropriation reports with the Comptroller;
• Reviewing contracts to ensure they are properly filed;
• Working with auditors to produce files for a successful audit compliance;
• Participating in training sessions concerning payroll, insurance, and benefits;
• Preparing correspondence, reports, and fiscal summaries as requested by the Fiscal Officer;
• Other tasks as assigned.

Benefits

• Health, dental, vision, prescription, behavioral health, and life insurance
• Participation in State Employees’ Retirement System
• Optional participation in health savings account and deferred compensation programs
• Competitive vacation, sick, and personal time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED