Fiscal Officer

Greene County Board of Commissioners•Xenia, OH

18h•Hybrid

About The Position

The Fiscal Officer is a professional person appointed to manage the budget, fiscal and personnel files of the Greene County Juvenile Detention Center (GCJDC) in Xenia, OH. The Fiscal Officer has primary responsibility for managing the daily financial operations of the GCJDC and ensures the Court operates within its established budgets. The Fiscal Officer is an unclassified employee appointed by, and serves at the pleasure of, the Greene County Juvenile Court Judge under the provision of 2151.13 of the Ohio Revised Code. The Fiscal Officer works under the supervision of the Director of Detention and is charged with providing a standard of performance in accordance with the Ohio Administrative Code and the Ohio Revised Code regarding the Ohio Department of Youth Services standards for Juvenile Detention Centers, the American Correctional Association standards for Juvenile Detention Facilities and the Prison Rape Elimination Act.

Requirements

Bachelor’s Degree in Business or Accounting with five years related experience in business, finance and budget management and accounting or an equivalent combination of education and/or experience sufficient to successfully perform the job duties.
Satisfactory completion of physical examination resulting in finding of physical health adequate to perform the required functions of the job.
Satisfactory completion of professional references check.
Satisfactory completion of criminal background check.
Satisfactory completion of sexual risk assessment (if hired after 2015).
Satisfactory completion of Ohio Attorney General Offender Search.
Affirmative duty to report prior and/or current misconduct.
Confirmation of degrees, licenses and/or certificates.
Confirmation of valid Drivers’ license.

Nice To Haves

Understand business and accounting best practices.
General office practices and procedures.
Organization skills.
Attention to detail.
Ability to work independently.
Basic grammar.
Ability to multi-task.
General problem solving skills.
Accounting and bookkeeping concepts and principles.
Mathematics (e.g. calculating decimals and percentages).
Payroll processes.
Budget preparation.
Government fiscal policies and procedures.
Personal computer and software applications (WORD, EXCEL, ACCESS, POWERPOINT and OUTLOOK).
Office equipment including but not limited to fax and copiers.
Purchasing.
Inventory practices.
Analysis, interpretation and classification of information.
Preparation and development of statistical reports.
High degree of discretion dealing with confidential information.
Maintenance of positive relationships with co-workers and the general public.
Ability to represent the organization/appointing authority in a positive manner in the community.

Responsibilities

Manage the Ohio Department of Youth Services Capital Projects Fund and the National School Lunch Program Fund.
Manage annual budget planning and participate in budget review meetings.
Manage payroll including daily monitoring of the time-clock system and processing leave requests.
Process invoice payments for goods and contractual service providers.
Manage purchasing, vendor accounts/relationships, and inventory.
Maintain and track purchase orders/requisitions.
Manage and reconcile county and state chart of accounts.
Maintain budget and expense reports.
Track, analyze and interpret data to ensure cost effectiveness within budgetary guidelines.
Manage fiscal audits and support accreditation audits.
Review and edit fiscal and budget policy and procedure.
Manage personnel files and documents related to budget and fiscal operations.
Process change of status documentation (Certificate of Appointment/Termination, wage changes) and attendance.
Monitor compliance with personnel policy and report concerns to the Director.
Participate in panel interviews for potential new employees.
Maintain confidential personnel files.
Provide personnel orientation to new employees.
Process personnel paperwork including payroll, taxes and healthcare.
Process travel/training documentation.
Assist regarding Workers Compensation and Family Medical Leave Act.
Manage unemployment claims.
Manage personnel changes that affect policy and fringe benefits.
Update website with current employee information.
Supervise Administrative Assistant and provide direction.
Supervise other staff regarding fiscal operations, including but not limited to purchasing, inventory, travel/training and payroll.
Provide technical support regarding computer applications and office equipment.
Contact information technology department and/or vendors for problems and repairs.
Assist with the maintenance and update of website.
Order supplies and equipment.
Maintain inventory of supplies.
Verify delivery of supplies, equipment and services and provide receipt for fiscal controls.
Maintain office equipment.
Perform any and all other duties as assigned by the Judge and/or Court Administrator.