Fiscal/Administrative Officer

State of Connecticut•Hartford, CT

2d•Hybrid

About The Position

The Connecticut Department of Public Health (DPH) has an opening for a Fiscal/Administrative Officer for the Operational Support Services - Customer Support Unit in Hartford. This position serves in a role providing fiscal and administrative oversight that supports agency-wide operations and strengthens the infrastructure necessary for public health programs to serve communities throughout Connecticut. The Customer Support Unit has experienced significant growth over the past 18 months, expanding its role in providing centralized operational and fiscal support across the agency. As a member of this collaborative team, you will have the opportunity to lead complex fiscal and administrative initiatives, develop and improve business processes, provide guidance on state policies and procedures, and support critical agency operations. Your work will help ensure staff have the resources and operational support necessary to meet both routine business needs and public health emergency response demands. This position is 40 hours per week, Monday through Friday, located at 410 Capitol Avenue in Hartford, CT. Telework is available after successful completion of the working test period. In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

Requirements

Current State of CT employee with at least six (6) months of full-time service or full-time equivalent service
Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.
Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting
Knowledge of grants and contracts preparation and administration
Knowledge of purchasing principles and procedures
Knowledge of payroll practices and procedures
Interpersonal skills
Oral and written communication skills
Ability to prepare and analyze financial documents and reports
Ability to interpret and apply statutes, regulations and administrative policies
Ability to utilize EDP systems for financial management

Nice To Haves

Experience performing professional-level fiscal and administrative functions, including analyzing, reconciling, and maintaining accurate financial and operational records
Experience utilizing the State of Connecticut Core-CT system to support financial, administrative, reporting, security, or system-related functions and resolve processing issues
Experience coordinating Core-CT Security activities, including reviewing access requests, ensuring required documentation is maintained, and supporting compliance with established security procedures
Experience coordinating fleet management activities, including analyzing vehicle usage, supporting fleet operations, maintaining compliance with state fleet policies, and assisting with process improvements related to agency vehicle resources
Experience coordinating asset management activities, including evaluating inventory records, supporting accountability requirements, reconciling asset information, and ensuring compliance with state property procedures
Experience interpreting and applying State of Connecticut fiscal policies, administrative procedures, internal controls, and operational requirements to support compliant agency operations
Experience analyzing administrative processes, preparing reports, developing recommendations, and collaborating with program staff and management to improve operational efficiency and service delivery

Responsibilities

Performing professional-level fiscal and administrative functions in support of agency operations and program objectives
Coordinating fiscal and administrative activities, including financial analysis, reconciliation, reporting, and maintaining the accuracy of fiscal and operational records
Managing assigned operational programs within the Customer Support Unit, ensuring compliance with established policies, procedures, and administrative requirements
Researching, analyzing, and resolving fiscal and administrative issues while recommending process improvements to enhance operational efficiency and customer service
Interpreting and applying State of Connecticut statutes, regulations, policies, procedures, and Core-CT requirements to support compliant business operations
Coordinating activities related to agency resources and administrative programs, including areas such as Core-CT Security, Fleet Operations, Asset Management, and other operational support functions
Preparing reports, monitoring operational activities, and providing technical guidance and recommendations to agency management and program staff
Collaborating with internal and external stakeholders to support agency initiatives, operational priorities, and continuous process improvement
Performing other related duties as assigned
Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures
Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments
Prepares budget reports
Prepares various financial statements and statistical or narrative fiscal/administrative reports
Assists in planning and implementation of financial aspects of EDP systems
Utilizes EDP systems for financial records, reports and analyses
Prepares or reviews grant budgets and other fiscal portions of grant applications
Provides technical assistance to grantees regarding accounting procedures
Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements
Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping
Performs technical purchasing tasks such as soliciting bids and recommending contract awards
Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures
Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies
May supervise support services such as stores, inventory, mailroom, security or maintenance
Performs related duties as required