Fiscal Officer

Cuyahoga County Board of Elections•Cleveland, OH

2d•Onsite

About The Position

This position is for an individual who enjoys working in a fast-paced environment and can perform calmly and professionally when dealing with tight deadlines. The role requires excellent financial and procurement skills, organization, and problem-solving abilities. The ideal candidate will also possess excellent written and oral communication skills, the ability to create consensus, and be a team player with strong attention to detail, flexibility, and adaptability.

Requirements

Bachelor’s Degree in Public Administration, Business Administration, Accounting or Finance or a similar field or a minimum of three (3) years related experience involving finance or procurement.
Proficient in Microsoft Office (Work, Excel, PowerPoint).
Valid Driver’s License and automobile insurance coverage.

Nice To Haves

Excellent financial and procurement skills
Excellent communication skills, both written and oral
Ability to create consensus
Team player with strong attention to detail, flexibility and adaptability
Experience managing contracts throughout their lifecycle
Understanding of contract compliance, vendor performance management, procurement regulations, and government purchasing practices
Experience with the Cuyahoga County INFOR system
Knowledge of public finance processes
Understanding of the principles of transparency, accountability, and stewardship of public funds

Responsibilities

Facilitate the contract administration process from beginning to end, ensuring contracts are accurately tracked, maintained, and administered throughout their lifecycle.
Maintain contract files, ledgers, and supporting documentation; update contract records.
Manage the contracts process in the County INFOR system.
Serve as a point of contact for vendors and internal stakeholders to facilitate timely progression of contracts and related activities.
Develop a thorough understanding of assigned contracts to assist with monitoring compliance with contractual terms and conditions, including invoicing, deliverables, insurance requirements, reporting obligations, and performance milestones.
Identify and communicate potential compliance concerns, contract issues, or performance deficiencies to management and assist in resolving contract-related matters.
Support the agency’s procurement activities by conducting both informal bids and formal competitive bidding.
Drafting and updating bid specifications, preparing Requests for Proposals (RFPs), Request for Bids (RFBs).
Obtaining competitive quotes.
Evaluating vendor responses.
Preparing procurement recommendations.
Processing purchase orders.
Maintaining procurement records in accordance with applicable laws, policies, and procedures.
Provide support with other procurement and contract administration duties as assigned.

Benefits

Bi-weekly pay
Extensive Medical, dental, and vision coverage
Life Insurance
Wellness incentive
Public Service Loan Forgiveness
EAP services
Payment into OPERS retirement system with 14% Employer Contribution
12 paid holidays
Paid time off plus the opportunity to earn more time off
Learning and development opportunities
A diverse and inclusive environment
The sense of pride that comes from helping your country by supporting the democratic process