FISCAL MANAGEMENT OFFICER

State of careers Rhode Island

1d•$73,210 - $84,651•Onsite

About The Position

GENERAL STATEMENT OF DUTIES: To be responsible for fiscal/financial management functions within the Rhode Island State Council on the Arts; to control expenditures and perform, or provide budgetary and cost control expertise for the performance of, specialized and technical budgetary and accounting activities; and to do related work as required. SUPERVISION RECEIVED: Works under the administrative direction of the Deputy Director with wide latitude for the exercise of initiative and independent judgement; work is subject to review for results obtained and conformance to established goals and policy. SUPERVISION EXERCISED: As required, plans, organizes, supervises and reviews the work of subordinates; reviews work in process and upon completion for accuracy and compliance with prescribed procedures and directives.

Requirements

A thorough knowledge of fiscal/financial management practices and techniques.
A working knowledge of federal guidelines for utilizing federal grant monies, including compliance, federal drawdowns and grant closeout and documentation.
A working knowledge of principles and practices of governmental budget formulation.
A working knowledge of the principles, practices and methods involved in maintaining records in a centralized filing system.
A working knowledge of federal and state audit preparation.
The demonstrated ability to provide technical assistance and training.
The ability to identify pertinent information from a mass of data.
The ability to prepare and submit special and reoccurring reports, including departmental budgets.
Bilingual in English and Spanish.
The ability to deal with the public and state agencies in a tactful and courteous manner.
Graduation from a college of recognized standing with specialization in Accounting, Business Administration, or Public Administration.
Employment in a responsible capacity involving fiscal or grants management at a nonprofit arts and/or cultural organization.
Any combination of education and experience that shall be substantially equivalent to the above education and experience.

Responsibilities

To be responsible for fiscal/financial management functions within the state arts agency.
To control expenditures and provide budgetary and cost control expertise.
To perform specialized and technical budgetary and accounting functions.
To maintain accurate records of records of expenditures.
To determine and verify balances in various agency accounts.
To develop processes for streamlining agency record keeping, financial, and organizational systems.
To establish and maintain systems to monitor grant payment processing and payment tracking.
To be responsible for the compilation, analysis and presentation of statistical and financial reports reflecting expenditures, unencumbered funds and projections of future requirements.
To exercise administrative direction over programs that are essentially financial in nature.
To prepare, or assist in preparing, a yearly budget and review program budgets.
To function in a liaison capacity between various state agencies.
To provide customer service and technical assistance to applicants and grantees with budget development and with grant payment processes.
To support executive leadership in determining grant payment allocations in accordance with relevant regulations and grant terms and conditions.
To support audits and regulatory requirements through proper documentation and other administrative support.
To do related work as required.