Fiscal/Administrative Supervisor

State of Connecticut•Hartford, CT

6h•Hybrid

About The Position

The State of Connecticut, Department of Public Health (DPH), is seeking an enthusiastic, detail-oriented, experienced current State of CT employee for the role of Fiscal Administrative Supervisor to join the Procurement and Payable Services Section of the Department’s Operational and Support Services Branch. This position requires the candidate to be a current State of CT employee. The role involves providing oversight of procurement, administration, and payments associated with contracts and bonds; compiling, analyzing, and reporting financial data; generating EPM and STARS reports; coordinating with other units and agencies; and assisting in policy development and implementation. The Department of Public Health's mission is to protect and improve the health and safety of the people of Connecticut by assuring conditions for health, preventing disease, injury, and disability, and promoting the highest attainable standard of health.

Requirements

Must be a current State of CT employee
Must have worked for the state for at least six (6) months of full-time service or full-time equivalent service
Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function.
Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll
Considerable knowledge of relevant agency policies and procedures
Considerable knowledge of relevant state and federal laws, statutes and regulations
Knowledge of grants and contracts preparation and administration
Knowledge of purchasing principles and procedures
Knowledge of types, characteristics and sources of supply and market factors of assigned commodities
Knowledge of business law as it applies to purchasing contracts and sales
Knowledge of payroll practices and procedures
Considerable interpersonal skills
Considerable oral and written communication skills
Considerable ability in preparation and analysis of financial and statistical reports
Ability to understand and apply relevant state and federal laws, statutes and regulations
Ability to utilize EDP systems for financial management
Supervisory ability

Nice To Haves

Experience supervising contract procurement activities
Experience reviewing contract financial reports
Experience overseeing Accounts Payable functions to ensure compliance with federal laws, state regulations, and statutory requirements
Experience utilizing Core-CT Financial Modules, including Supplier Contracts, Procurement Contracts, eProcurement, Accounts Payable, and EPM
Experience leading and supervising staff, including orienting and training new employees on duties and responsibilities
Experience managing multiple time-sensitive priorities with accuracy in a fast-paced environment
Experience presenting fiscal and operational information both verbally and in writing to internal and external stakeholders
Experience identifying issues, conducting analysis, developing effective solutions to problems
Experience contributing to or implementing strategic operational improvements within a department or agency

Responsibilities

Provide oversight of procurement, administration, and payments associated with contracts and bonds
Compile, analyze, and report financial data to support fiscal monitoring and decision-making
Generate EPM and STARS reports to support financial analysis and reporting needs
Coordinate and collaborate with other operating units, agencies, and external officials
Assist in the development, review, and implementation of agency policies and procedures
Supervises maintenance of accounts
Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll
Reviews and authorizes expenditures
Schedules, assigns, oversees and reviews work of staff
Provides staff training and assistance
Conducts performance evaluations
Determines priorities and plans work
Establishes and maintains procedures
Develops or makes recommendations on development of policies and standards
Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures
Prepares reports and correspondence
Oversees planning and implementation of financial aspects of EDP systems
Utilizes EDP systems for financial records, reports, and analyses
Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions
Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications
Supervises requisitioning, stores and inventory control
Supervises purchasing functions
In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security
May supervise payroll preparation
Performs related duties as required