Fiscal/Administrative Assistant

State of Connecticut•Hartford, CT

7d•Onsite

About The Position

The State of Connecticut, Office of the State Treasurer (OTT) is recruiting for a full-time Fiscal/Administrative Assistant to support the Management Services Division. This role involves performing a combination of basic paraprofessional work and highly complex clerical work in fiscal and administrative functions. The Management Services Division is responsible for the central management and operations of the Office of the Treasurer, including financial reporting, administrative, and support functions. The position is full-time, 40 hours per week, Monday - Friday, and is centrally located in Hartford, CT, with dedicated, off-street parking and convenient access to major highways.

Requirements

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk.
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices.
Knowledge of basic procedures of budget preparation and control.
Knowledge of payroll procedures, purchasing procedures and contract preparation.
Interpersonal skills.
Oral and written communication skills.
Considerable ability in arithmetic computations.
Ability to audit financial documents.
Ability to understand and apply statutes and regulations.
Ability to utilize EDP systems for financial management.

Nice To Haves

Experience with accounts payable procedures processing vouchers, attaching required documents and adjusting vouchers in Core-CT
Experience with travel procedures and preparing travel authorization requests and reimbursements
Experience with annual inventory procedures and physical inventory scan processes
Experience creating transfer invoices to external agencies

Responsibilities

Performs paraprofessional level work in fiscal and administrative activities.
Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
Prepares simple financial statements and assists in preparation of complex financial statements.
Calculates rates involving complex arithmetical formulas.
Gathers and consolidates payroll and expenditure data for budget preparation.
Ensures that expenditures plus encumbrances are within appropriation limits.
Reviews routine expenditures for compliance with itemized budgets.
Utilizes EDP systems for financial records and reports.
Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
Independently prepares renewal or new contracts based on awards.
Ensures that routine payments are in compliance with contract provisions.
Performs related duties as required.