Fiscal/Administrative Officer

State of Connecticut•Hartford, CT

2d•Hybrid

About The Position

The State of Connecticut, Department of Children and Families (DCF) seeks a qualified individual for a Fiscal Administrative Officer position in the Fiscal Services Division (Child Welfare Accounting Unit). This position is located at our Central Office, 505 Hudson Street, Hartford, CT. This position is key in supporting DCF’s responsibilities of approximately $266 million per year in the Child Welfare Accounting Unit. The role is also responsible for reviewing and releasing of payment requests from area offices to providers, processing and recording of handwritten checks, petty cash reconciliation, check deposits and monthly deposit reconciliation, processing of check cancellations and stop payments, assisting with debit card reconciliation, responding to area office/providers inquiries regarding payments and placements. The ideal candidate will have strong interpersonal communication skills with both internal and external stakeholders along with proficiency in Microsoft Excel and Word. The successful candidate in this position will report to the Fiscal Administrative Supervisor.

Requirements

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.
Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting
Knowledge of grants and contracts preparation and administration
Knowledge of purchasing principles and procedures
Knowledge of payroll practices and procedures
Interpersonal skills
Oral and written communication skills
Ability to prepare and analyze financial documents and reports
Ability to interpret and apply statutes, regulations and administrative policies
Ability to utilize EDP systems for financial management

Nice To Haves

Experience with cash management and reconciliation
Experience in interpreting and applying policies and regulations
Experience with Microsoft Excel and Word, including creating, formatting, and maintaining spreadsheets and documents
Experience utilizing strong interpersonal and communication skills to effectively collaborate with colleagues, stakeholders, and the public

Responsibilities

Reviewing and releasing of payment requests from area offices to providers
Processing and recording of handwritten checks
Petty cash reconciliation
Check deposits and monthly deposit reconciliation
Processing of check cancellations and stop payments
Assisting with debit card reconciliation
Responding to area office/providers inquiries regarding payments and placements
Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures
Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments
Prepares budget reports
Prepares various financial statements and statistical or narrative fiscal/administrative reports
Assists in planning and implementation of financial aspects of EDP systems
Utilizes EDP systems for financial records, reports and analyses
Prepares or reviews grant budgets and other fiscal portions of grant applications
Provides technical assistance to grantees regarding accounting procedures
Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements
Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping
Performs technical purchasing tasks such as soliciting bids and recommending contract awards
Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures
Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies
May supervise support services such as stores, inventory, mailroom, security or maintenance
Performs related duties as required