Fiscal/Administrative Assistant

State of Connecticut•Hartford, CT

13h•Hybrid

About The Position

The State of Connecticut, Department of Energy & Environmental Protection (DEEP) is seeking an enthusiastic, detail-oriented, experienced candidate for the role of Fiscal/Administrative Assistant within the Asset Management unit of the Bureau of Central Services, Financial Management Division. This is a full-time, 40 hour per week position with a Monday-Friday schedule on first shift, and hybrid work opportunities available. The role involves supporting agency-wide operations, strengthening the administrative infrastructure, applying fiscal, administrative, and systems experience to improve business processes, assisting with the coordination, tracking, and accountability of agency resources and services, and maintaining accurate records and documentation while applying state policies, procedures, and system requirements. The position also performs other related duties as assigned.

Requirements

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk.

Nice To Haves

Experience using Microsoft Office, including Excel, Word, Outlook and Teams
Experience writing documents through course work, work experience, or internships
Experience utilizing Enterprise Resource Planning (ERP) or General Ledger Accounting software systems
Experience communicating with vendors, co-workers, management and third parties in writing, over the phone, and in person
Experience managing projects with competing deadlines
Experience conducting an annual inventory
Experience managing projects with competing deadlines
Experience extracting, manipulating, organizing, and analyzing financial data from accounting systems through course work, work experience, or internships

Responsibilities

Performs paraprofessional level work in fiscal and administrative activities.
Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
Prepares simple financial statements and assists in preparation of complex financial statements.
Reviews routine expenditures for compliance with itemized budgets.
Utilizes EDP systems for financial records and reports.
Analyzes purchase requests for asset coding accuracy in addition to assessing and improving the Agency’s overall asset management system.
Performs related duties as required.
Performs paraprofessional level work in fiscal and administrative activities.
Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
Prepares simple financial statements and assists in preparation of complex financial statements.
Calculates rates involving complex arithmetical formulas.
Gathers and consolidates payroll and expenditure data for budget preparation.
Ensures that expenditures plus encumbrances are within appropriation limits.
Reviews routine expenditures for compliance with itemized budgets.
Utilizes EDP systems for financial records and reports.
Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
Independently prepares renewal or new contracts based on awards.
Ensures that routine payments are in compliance with contract provisions.
Performs related duties as required.