Associate Fiscal/Administrative Officer

DOC Central Office • Wethersfield, CT

1d • Hybrid

About The Position

The Department of Correction (DOC) has an exciting opportunity for an Associate Fiscal/Administrative Officer with the Fiscal Services Department, assigned to the Asset Management/Central Services Unit. In this role, you will provide professional fiscal and administrative leadership for the Department's asset management and central services operations. The selected candidate will supervise the daily activities and staff of these units while actively participating in annual physical inventory activities at correctional facilities and administrative offices statewide. Working alongside unit staff, you will ensure accountability for agency assets and compliance with State Property Control requirements, procurement regulations, and Department policies. You will collaborate with agency staff, vendors, and other state agencies to support procurement, fiscal operations, and effective stewardship of Department resources through strong internal controls.

Requirements

• Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.
• One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll.
• Knowledge of grants and contracts preparation and administration; payroll practices and procedures.
• Considerable interpersonal skills; oral and written communication skills.
• Considerable ability in preparation and analysis of financial and statistical reports.
• Ability to understand and apply relevant state and federal laws, statutes and regulations; utilize EDP systems for financial management.
• Supervisory ability.

Nice To Haves

• Experience supervising, leading, or coordinating the work of professional, technical, or administrative staff.
• Experience performing complex fiscal and administrative functions, such as accounts payable, invoice processing, financial reconciliations, or payment transactions.
• Experience performing procurement or purchasing activities, including preparing requisitions, purchase orders, competitive procurements, and contract documentation.
• Experience using an enterprise financial management system, such as Core-CT/PeopleSoft or a comparable ERP system.
• Experience performing asset management or inventory functions, including physical inventories, maintaining records, reconciling inventory, researching discrepancies, and applying property-control requirements.
• Experience preparing or reviewing financial, procurement, inventory, or asset management records for audit and compliance purposes.
• Experience using Microsoft Excel to analyze data, perform reconciliations, and prepare reports.
• Experience interpreting and applying policies, procedures, internal controls, or standards within a large organization.
• Experience communicating work-related information, organizing and prioritizing multiple assignments, managing competing deadlines, and reviewing work for accuracy and completeness in a fast-paced work environment.

Responsibilities

• Supervise and coordinate the day-to-day operations of the Units and staff assigned to the units.
• Plan, assign, prioritize, and review staff work to ensure timely completion of inventory, procurement, accounts payable, central services, and asset management activities.
• Train, coach, and provide technical guidance to staff; participate in employee selection, onboarding, performance evaluations, and other personnel activities in accordance with agency policies and collective bargaining agreements.
• Monitor workload distribution, ensure compliance with applicable statutes, regulations, policies, and internal controls, and promote continuous process improvement.
• Collaborate with Fiscal Services management and program staff to resolve operational issues and support agency initiatives.
• Coordinate and participate in annual physical inventory activities at correctional facilities and administrative offices statewide using Core-CT Asset Management inventory processes.
• Maintain accurate asset records throughout the asset lifecycle by updating Core-CT Asset Management, processing acquisitions, transfers, location changes, disposals, and other asset transactions while ensuring complete supporting documentation for capital and controllable assets.
• Review and reconcile physical inventory results, research discrepancies, monitor asset transactions, identify trends, improve data integrity, and resolve inventory exceptions in accordance with the State Property Control Manual.
• Monitor compliance with State Property Control requirements, Office of the State Comptroller policies, and Department asset management procedures to ensure accurate accountability of agency assets.
• Maintain complete, organized, and audit-ready procurement, contract, inventory, and asset management records to support internal controls and regulatory compliance.
• Assist with internal and external audits by providing documentation, researching asset records, responding to audit inquiries, and supporting implementation of corrective actions.
• Prepare and analyze inventory, reconciliation, and asset management reports to support CO-59 reporting, identify process improvements, strengthen internal controls, and improve operational efficiency and asset accountability.

Benefits

• Professional growth and development opportunities
• A healthy work/life balance to all employees
• Qualifying student loans may be forgiven after 10 years of service through Public Service Loan Forgiveness

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level