Fiscal/Administrative Assistant

State of Connecticut•Hartford, CT

About The Position

The State of Connecticut, Department of Energy and Environmental Protection (DEEP) is seeking an enthusiastic, detail-oriented, experienced candidate for the role of Fiscal/Administrative Assistant within the Asset Unit of the Bureau of Central Services, Financial Management Division. This role supports agency-wide operations and strengthens the administrative infrastructure that enables DEEP programs to serve communities throughout Connecticut. The position involves applying fiscal, administrative, and systems experience to improve business processes, support agency operations, and assist with the coordination, tracking, and accountability of agency resources and services. The Fiscal/Administrative Assistant will maintain accurate records and documentation while applying state policies, procedures, and system requirements, and perform other related duties as assigned. This role is Monday-Friday, 40 hours per week. DEEP's mission is to conserve, improve and protect the natural resources and the environment of the state of Connecticut, as well as to make cheaper, cleaner and more reliable energy available for the people and businesses of the state. The agency is also committed to playing a positive role in rebuilding Connecticut’s economy and creating jobs – and to fostering a sustainable and prosperous economic future for the state.

Requirements

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Complex clerical work is defined as generally routine fiscal/administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk.

Nice To Haves

Experience using Microsoft Office, including Excel, Word, Outlook and Teams
Experience writing documents through course work, work experience, or internships.
Experience utilizing Enterprise Resource Planning (ERP) or General Ledger Accounting software systems.
Experience communicating with co-workers, management, and third parties.
Experience communicating with vendors, peers, management, and external stakeholders through both oral and written communication
Experience with stockroom operations and material handling, mailroom operations, and inventory control.
Experience keeping stockroom records and inventories.
Experience with the certified mail process, including preparation, tracking, and record management.

Responsibilities

Performs paraprofessional level work in fiscal and administrative activities.
Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
Prepares simple financial statements and assists in preparation of complex financial statements.
Calculates rates involving complex arithmetical formulas.
Gathers and consolidates payroll and expenditure data for budget preparation.
Ensures that expenditures plus encumbrances are within appropriation limits.
Reviews routine expenditures for compliance with itemized budgets.
Utilizes EDP systems for financial records and reports.
Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
Independently prepares renewal or new contracts based on awards.
Ensures that routine payments are in compliance with contract provisions.
Performs related duties as required.