Fiscal/Administrative Officer

DDS Central Office•Hartford, CT

14h•Hybrid

About The Position

The State of Connecticut, Department of Developmental Services (DDS) – Central Office – is accepting applications for one (1) Fiscal/Administrative Officer position based out of Central Office in Hartford, CT. In this position, you will perform a variety of professional fiscal and administrative functions, with a direct focus on supporting the Individual Funds/Trustee Unit. You will help ensure individual fund accounting is accurately maintained and that required Social Security requirements are properly met. This role supports the financial well-being of individuals served by DDS and contributes to effective, accountable public service.

Requirements

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.
Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting.
Knowledge of grants and contracts preparation and administration.
Knowledge of purchasing principles and procedures.
Knowledge of payroll practices and procedures.
Interpersonal skills.
Oral and written communication skills.
Ability to prepare and analyze financial documents and reports.
Ability to interpret and apply statutes, regulations and administrative policies.
Ability to utilize EDP systems for financial management.

Nice To Haves

Experience in Financial Accounting Systems, including QuickBooks, Microsoft Office and other EDP systems or applications.
Experience preparing financial reports
Experience with Purchasing and Accounts Payables
Experience maintaining and paying contracts
Experience working with training staff and collaborative work settings
Experience with Individual Funds, Debit Card maintenance and procedures
Experience with Petty Cash and Trustee Accounts
Experience with Fiduciary Probate Certificates

Responsibilities

Performs a variety of professional fiscal and administrative functions.
Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures.
Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments.
Prepares budget reports.
Prepares various financial statements and statistical or narrative fiscal/administrative reports.
Assists in planning and implementation of financial aspects of EDP systems.
Utilizes EDP systems for financial records, reports and analyses.
Prepares or reviews grant budgets and other fiscal portions of grant applications.
Provides technical assistance to grantees regarding accounting procedures.
Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements.
Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping.
Performs technical purchasing tasks such as soliciting bids and recommending contract awards.
Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures.
Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies.
May supervise support services such as stores, inventory, mailroom, security or maintenance.
Performs related duties as required.