Fiscal/Administrative Officer

State of Connecticut•Hartford, CT

15h•Hybrid

About The Position

This is an opportunity for a Fiscal/Administrative Officer to support the Community Options Unit in the Division of Health Services at the State of Connecticut, Department of Social Services (DSS) in Hartford, CT. The role involves supporting contract deliverable tracking, analyzing fiscal reporting, and processing invoices. DSS is a multi-faceted health and human services agency serving approximately 1 million residents across Connecticut, supporting basic needs for various populations. The agency emphasizes professional growth, development, and work/life balance.

Requirements

Must be a current State of Connecticut employee with at least six (6) months of full-time service or full-time equivalent service.
Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.
Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting.
Knowledge of grants and contracts preparation and administration.
Knowledge of purchasing principles and procedures.
Knowledge of payroll practices and procedures.
Interpersonal skills.
Oral and written communication skills.
Ability to prepare and analyze financial documents and reports.
Ability to interpret and apply statutes, regulations and administrative policies.
Ability to utilize EDP systems for financial management.

Nice To Haves

Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

Responsibilities

Performs a variety of professional fiscal and administrative functions.
Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures.
Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments.
Prepares budget reports.
Prepares various financial statements and statistical or narrative fiscal/administrative reports.
Assists in planning and implementation of financial aspects of EDP systems.
Utilizes EDP systems for financial records, reports and analyses.
Prepares or reviews grant budgets and other fiscal portions of grant applications.
Provides technical assistance to grantees regarding accounting procedures.
Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements.
Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping.
Performs technical purchasing tasks such as soliciting bids and recommending contract awards.
Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures.
Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies.
May supervise support services such as stores, inventory, mailroom, security or maintenance.
Performs related duties as required.