Fiscal/Administrative Assistant

State of Connecticut • Hartford, CT

2d • Hybrid

About The Position

The State of Connecticut Commission on Human Rights and Opportunities (CHRO) is recruiting one full-time Fiscal/Administrative Assistant for its Business Office in Hartford. The role primarily processes payroll and contributes to the office’s day-to-day financial and administrative responsibilities. The position is hybrid, Monday through Friday, 8:00 a.m. to 4:30 p.m.

In a state agency, facility, or institution, this job class performs a combination of basic paraprofessional work and highly complex clerical work in fiscal and administrative functions. The position requires four years of qualifying complex clerical experience, with specified substitutions for college training or experience as a Pre-Professional Trainee. Applicants must be current State of Connecticut employees with at least six months of full-time or equivalent service, subject to applicable collective bargaining language.

CHRO’s mission is to eliminate discrimination through civil and human rights law enforcement and to establish equal opportunity and justice in Connecticut through advocacy and education.

Requirements

• Must be a current State of Connecticut employee with at least six months of full-time service or full-time equivalent service, subject to applicable collective bargaining language.
• Four years of experience in complex clerical work in one or more fiscal/administrative functions, such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
• College training may substitute for general experience at 15 semester hours per half-year, up to a maximum of two years.
• One year as a Pre-Professional Trainee in fiscal/administrative work may substitute for general experience.
• Knowledge of bookkeeping, financial record keeping, and basic governmental accounting principles and practices.
• Knowledge of basic budget preparation and control procedures, payroll procedures, purchasing procedures, and contract preparation.
• Interpersonal skills and oral and written communication skills.
• Considerable ability in arithmetic computations.
• Ability to audit financial documents; understand and apply statutes and regulations; and use electronic data processing systems for financial management.

Nice To Haves

• Experience processing payroll in a unionized setting.
• Experience entering and auditing timesheet records.
• Experience using Core-CT for payroll, benefits, and financial modules.
• Experience with financial records and government accounting principles using STARS and/or Core-CT.
• Experience communicating with internal and external stakeholders about financial matters.
• Experience using Microsoft Office applications, including Teams, Outlook, Word, and Excel, in a fiscal and payroll environment.
• Experience with purchasing and accounts receivable.

Responsibilities

• Perform paraprofessional work in fiscal and administrative activities.
• Maintain, balance, and reconcile an interrelated group of accounts; perform bookkeeping and basic accounting activities.
• Manage an accounts receivable or accounts payable process, including varied and complex procedures.
• Prepare simple financial statements and assist with complex financial statements.
• Calculate rates using complex arithmetical formulas.
• Gather and consolidate payroll and expenditure data for budget preparation.
• Ensure expenditures and encumbrances remain within appropriation limits.
• Review routine expenditures for compliance with itemized budgets.
• Use electronic data processing systems for financial records and reports.
• Perform purchasing functions, including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
• Prepare new or renewal contracts based on awards.
• Ensure routine payments comply with contract provisions.
• Perform related duties as required.

Benefits

• Professional growth and paid professional development opportunities.
• A healthy work-life balance.
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer; qualifying student loans may be eligible for forgiveness after 10 years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed