Administrative & Fiscal Assistant - York County
About The Position
The Administrative & Fiscal Assistant works independently with general direction from the Unit Coordinator, providing customer service and administrative support to unit faculty and staff. The role handles administrative, fiscal, and business functions, including routine and nonroutine fiscal issues, purchasing, accounting, travel reimbursements, budget reconciliations, fixed asset and key control records, and grant-related paperwork and logistics. The position also supports communications, coordinates the Continuity of Operations Plan (COOP), and completes special projects and other assigned duties.
Requirements
- Training or experience performing tasks that support a professional office environment.
- Computer skills in word processing applications, database management, electronic spreadsheets, email, and the internet.
- Strong communication and interpersonal skills.
- Ability to prioritize and manage time effectively while handling multiple tasks.
- Experience performing technical duties such as reviewing and processing procurement transactions.
- Ability to perform monthly reconciliations.
- Ability to process accounts receivable and payable transactions accurately and in compliance with university policy and state and federal regulations.
- Must have an acceptable and safe driving record, as a driver's license check is required.
- Must pass a criminal conviction check.
Nice To Haves
- Previous administrative support experience.
- Demonstrated experience maintaining accounts and personnel records.
- Ability to comply with policies and procedures with little supervision.
- Strong knowledge of accounting principles.
- Experience with Excel databases, Banner, and Quicken.
- Understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP).
- Experience with grant management.
- Experience in a Cooperative Extension, college, or university setting.
- Bachelor of Science degree in an applicable discipline.
Responsibilities
- Provide customer service and administrative support to unit faculty and staff.
- Address routine and nonroutine fiscal issues.
- Respond independently to requests for information or materials by phone, electronically, or in person.
- Prepare and process purchasing, accounting, and travel reimbursement transactions in systems including Banner.
- Apply university and state policies and procedures.
- Oversee fixed asset and key control records.
- Maintain timely, accurate expense reports and prepare monthly unit budget reconciliations.
- Serve as the Continuity of Operations Plan (COOP) coordinator.
- Complete special projects and other duties as assigned.
- Assist unit offices with grant-related paperwork and logistics.
- Assist with writing, editing, and disseminating communications and posts.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
