Administrative & Fiscal Assistant - Portsmouth
About The Position
This position works independently with general direction from the Unit Coordinator, providing customer service and administrative support to unit faculty and staff. It supports the unit’s administrative, fiscal, and business operations, including routine and nonroutine fiscal matters, procurement, accounting, travel reimbursements, budget reconciliation, fixed assets, and key control records. The role also coordinates the Continuity of Operations Plan, assists with grant-related paperwork and logistics, prepares and disseminates communications, and completes special projects and other assigned duties.
Requirements
- Training or experience performing tasks that support the operation of a professional office environment.
- Computer skills in word processing applications, database management, electronic spreadsheets, email, and internet use.
- Strong communication and interpersonal skills.
- Ability to prioritize and manage time effectively while handling multiple tasks.
- Experience performing technical duties such as reviewing and processing procurement transactions.
- Ability to perform monthly reconciliations.
- Ability to process accounts receivable and payable transactions accurately and in compliance with university policy and state and federal regulations.
- Successful candidate must pass a criminal conviction check and have an acceptable and safe driving record following a driver's license check.
Nice To Haves
- Previous administrative support experience.
- Demonstrated experience maintaining accounts and personnel records.
- Ability to comply with policies and procedures with little supervision.
- Strong knowledge of accounting principles.
- Experience with Excel databases, Banner, and Quicken.
- Understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP).
- Experience with grant management.
- Experience in a Cooperative Extension, college, or university setting.
- BS degree in an applicable discipline.
Responsibilities
- Provide customer service and administrative support to unit faculty and staff.
- Address routine and nonroutine fiscal issues.
- Respond independently to requests for information or materials by phone, electronically, or in person.
- Prepare and process purchasing, accounting, and travel reimbursements in systems including Banner.
- Apply university and state policies and procedures.
- Oversee fixed assets and key control records.
- Maintain timely and accurate expense reports, including preparing monthly budget report reconciliations for the unit.
- Serve as the Continuity of Operations Plan (COOP) coordinator.
- Assist unit offices with grant-related paperwork and logistics.
- Assist with writing, editing, and disseminating communication documents and posts.
- Complete special projects and other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
