Fiscal/Administrative Assistant (Part-time)

State of Connecticut • Hartford, CT

20h • Hybrid

About The Position

The State of Connecticut Commission on Human Rights and Opportunities (CHRO) is recruiting a part-time Fiscal/Administrative Assistant for its Business Office in Hartford, Connecticut. The role processes the office’s day-to-day financial and administrative responsibilities, with a primary focus on accounts payable and related financial administrative duties. The position is hybrid and scheduled for 24 hours per week.

In a state agency, facility, or institution, this job class combines basic paraprofessional work with highly complex clerical work in fiscal and administrative functions. Duties may include bookkeeping and basic accounting, accounts payable or receivable, financial statements, budget preparation and control, purchasing, contract preparation, and use of electronic data processing systems for financial records and reports.

Requirements

• Four years of experience in complex clerical work in one or more fiscal or administrative functions, such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
• Knowledge of bookkeeping, financial record keeping, and basic governmental accounting principles and practices.
• Knowledge of basic budget preparation and control procedures, payroll procedures, purchasing procedures, and contract preparation.
• Interpersonal skills.
• Oral and written communication skills.
• Considerable ability in arithmetic computations.
• Ability to audit financial documents, understand and apply statutes and regulations, and use electronic data processing systems for financial management.
• A high school diploma or GED may be required by the time of permanent appointment.
• College training may substitute for general experience at 15 semester hours per one-half year, up to a maximum of two years.
• One year as a Pre-Professional Trainee in fiscal/administrative work may substitute for general experience.

Nice To Haves

• Experience with financial records using an Enterprise Performance Management platform such as STARS, Oracle, Kronos, or CORE CT/PeopleSoft.
• Experience with purchasing and accounts receivable.
• Experience communicating with internal and external stakeholders about financial matters.
• Experience using Microsoft Office applications, including Teams, Outlook, Word, and Excel, in a fiscal and payroll environment.

Responsibilities

• Perform paraprofessional fiscal and administrative work.
• Maintain, balance, and reconcile an interrelated group of accounts.
• Independently manage accounts payable or accounts receivable processes, including varied and complex procedures.
• Prepare simple financial statements and assist with complex financial statements.
• Calculate rates using complex arithmetic formulas.
• Gather and consolidate payroll and expenditure data for budget preparation.
• Ensure expenditures and encumbrances remain within appropriation limits.
• Review routine expenditures for compliance with itemized budgets.
• Use electronic data processing systems for financial records and reports.
• Perform purchasing functions, including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
• Prepare new or renewal contracts based on awards.
• Ensure routine payments comply with contract provisions.
• Perform related duties as required.

Benefits

• Professional growth and paid professional development opportunities.
• A healthy work-life balance.
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer; qualifying student loans may be eligible for forgiveness after 10 years of service.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED